Board Agenda and Meeting Minutes Software
Overview
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SUMMARY
DESCRIPTION
A Minnesota agency is seeking a vendor to provide board agenda and meeting minutes software along with the related implementation and support services. The selected provider will be responsible for project management, system installation and configuration, migration of existing data from One Meeting, onsite training for agency staff using a train-the-trainer approach, and ongoing maintenance, support, and hosting services. The initial contract term will be one year.
The solution is expected to support integrations with Active Directory for single sign-on, Granicus Communications and/or GovDelivery, SharePoint, DocuSign, and Microsoft 365. The vendor must also provide a complete training program for system users, supervisors, administrators, and active board or committee members. Installation and testing are to be completed before onsite training begins.
Required functionality includes user license options, data storage options, board management capabilities for positions, names, terms, and application submission, as well as audio and video recording capabilities. The agency currently uses Swagit and also requires live streaming, closed captioning, board agenda and minutes management, accessible document creation for agendas and attachments, automatic table of contents generation, and confidential or private controls for agenda items or individual attachments. Questions are due by August 10, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 18, 2026.
- Who is a good fit for this opportunity?
- Government meeting management software provider
- Experience implementing board agenda and minutes platforms
- Capability to migrate legacy data from existing systems
- Expertise in integrations with Active Directory, SharePoint, DocuSign, Microsoft 365, and Granicus/GovDelivery
- Ability to provide onsite training using a train-the-trainer model
- Hosted software provider with ongoing maintenance and support services
- Experience delivering accessible document workflows, live streaming, and closed captioning features
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.