When is the submission deadline?

Submissions are due September 30, 2026. Questions must be submitted by September 23, 2026.

It was issued by Minnesota Department of Agriculture. The work is located in Minnesota, United States.

Who is a good fit for this opportunity?

Commercial printing company experienced in ballot and election-material production. Capable of offset and digital printing, mailing, ballot processing, and tabulation. Experience handling variable ballot formats, paper colors, and election-related quality requirements. Established vendor able to support government contracts and secure, deadline-driven workflows.

Ballots Printing and Processing Services (Due September 30, 2026)

A Minnesota government authority seeks a vendor for the design, printing, mailing, processing, and tabulation of Promotion Council Election ballots under a one-year contract.

Must be able to design, print, and mail election ballots, instructions, and envelopes
Must be able to tabulate election results and provide an alphabetized list of voters
Must ensure all external documents meet Minnesota Department of Agriculture accessibility guidelines
Must perform an address check with USPS on all producer addresses
Must retain all election materials and return them to the Minnesota Department of Agriculture
Must comply with Minnesota Government Data Practices Act
Must comply with E-Verify Program for services valued in excess of $50,000
Must have a current Equal Pay Certificate if required by law
Must comply with affirmative action requirements if contract exceeds $100,000 and employer has 40+ employees
Must provide Workers' Compensation insurance
Must provide Professional Liability, Errors, and Omissions insurance with $2,000,000 minimum limits

September 8th, 2026: Date Posted

September 23rd, 2026: Question deadline

September 30th, 2026: Response deadline

October 3rd, 2026: Evaluation and selection completion

November 1st, 2026: Anticipated contract start date

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The government authority in Minnesota is seeking a vendor to provide ballot designing, printing, mailing, processing, and tabulation services for Promotion Council Elections. The contract period will be one year.

Ballots may be produced using offset lithography or digital printing. The required paper is 20-pound recycled bond, generally white, with pastel-colored paper specified for Beef, Corn, and Soybean council ballots. Standard ballot dimensions are 8.5 by 11 inches, although 8.5 by 14-inch ballots may occasionally be required when there are more candidates. Printing must use one-color black soy-based ink or digital printing toner or ink.

Questions must be submitted by September 23, 2026, and proposals are due by September 30, 2026.

Ballots Printing and Processing Services

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