Automated Check-In and Badge Printing Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Publication Date: September 10th, 2026
Deadline for Questions: September 22nd, 2026
Bidder Submission Due Date: October 1st, 2026
Contract Term: January 1st, 2027 to December 31st, 2031
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
The University Of Tennessee
DESCRIPTION
A government authority in Knoxville, Tennessee, seeks a vendor to provide automated event check-in and badge printing services under a one-year contract. The solution must include intuitive self-service check-in software that enables registrants to check in and print badges, while synchronizing in real time with the client’s registration system.
The system should update registrant status as attendees check in and print badges, and provide an open API or proven integration capability for real-time exchange of new registrations and registration changes. It must support up to 1,500 attendees with minimal wait times, targeting less than one minute per attendee. The vendor must provide sufficient badges for registered attendees, walk-ins, and reprints, along with customizable full-color badges.
The solution should support a touchscreen or standard display with keyboard, an integrated or paired high-speed event-grade badge printer capable of producing a badge in five seconds or less when possible, and a QR or barcode scanner for attendee lookup. Questions must be submitted by September 22, 2026, and proposals are due October 1, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due October 1, 2026. Questions must be submitted by September 22, 2026.
- Who issued this RFP?
- It was issued by The University Of Tennessee. The work is located in Knoxville, Tennessee, United States.
- Who is a good fit for this opportunity?
- Event technology provider specializing in automated check-in and badge printing systems
- Demonstrated experience integrating event registration platforms through APIs or other real-time methods
- Capability to support events with up to 1,500 attendees and high-volume badge production
- Provider of customizable full-color badges, scanners, and event-grade badge printers
- Established vendor able to deliver and support services in Knoxville, Tennessee
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.