Automated Agenda Management System
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedCONTRACT DURATION
TIMELINE
Post RFP: September 30th, 2026
Questions Due: October 13th, 2026
Addendum Issued: October 15th, 2026
RFP Response Due Date: November 2nd, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City of Rancho Cucamonga
DESCRIPTION
The issuing organization seeks a software solution provider to replace its existing agenda management system with an integrated, configurable, automated, and user-friendly legislative management platform. The solution should improve coordination across the City and expand public access through transparent, streamlined information delivery.
Required capabilities include a public portal for viewing agendas, minutes, and videos in one interface; translation of downloadable and printable HTML and PDF agendas; configurable agenda workflows with approval processes; and live and on-demand video and audio streaming with closed captioning and transcript availability. The system should also support document management, video storage, meeting minutes management, and at least six boards.
The solution should provide an automated public subscription service allowing users to receive updates and notifications through a dedicated subscription link. All questions must be submitted by October 13, 2026, and proposals are due November 2, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 2, 2026. Questions must be submitted by October 13, 2026.
- What is the budget for this RFP?
- The published budget is $19,000.
- Who issued this RFP?
- It was issued by City of Rancho Cucamonga. The work is located in Rancho Cucamonga, California, United States.
- Who is a good fit for this opportunity?
- Software providers specializing in legislative, agenda, or government meeting management systems
- Experience delivering configurable public-sector workflow and document management platforms
- Proven capabilities in agenda publication, streaming video, closed captioning, transcription, and translation
- Ability to support public portals, subscription notifications, and multi-board governance workflows
- Established implementation, integration, training, and technical support resources
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.