Auditorium Technology Refresh Solution

Overview

Media, Creative Design & AV Production

Albany, New York, United StatesPosted 2 months agoDeadline: May 1st, 2026

Fit Score

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SUMMARY

Seeking a vendor to implement a modern, integrated A/V system for an auditorium in New York, with a focus on compatibility, reliability, and ADA-compliant closed captioning.

KEY REQUIREMENTS

Have a minimum of three (3) years of successful experience designing, installing, and updating A/V systems and related components
Attend the mandatory pre-solicitation site visit
Use equipment from industry-leading brands and are available from multiple suppliers
Be in compliance with all applicable laws, rules, and regulations during performance of the contract
Carry applicable insurance coverage and minimum liability limits

BUDGET

Estimate

$50,000 – $500,000

TIMELINE

RFP Issued: February 27th, 2026

Mandatory Walk-Through: March 17th, 2026

Last Date for Inquiries: March 24th, 2026

Responses to Inquiries/Clarifications Sent Out: April 17th, 2026

Response Due Date: May 1st, 2026

Presentations: June 23rd, 2026 – June 26th, 2026

Award: August 5th, 2026

QUESTION DEADLINE

March 24th, 2026

Issuing Agency

New York State Teachers' Retirement System

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The project seeks a vendor to deliver an auditorium refresh technology solution, including the implementation of a modern, integrated audio/visual (A/V) system. The solution should leverage existing infrastructure while adding new capabilities, ensuring the system is intuitive, reliable, scalable, and provides high-quality A/V delivery that is clearly visible for all participants.

Compatibility with existing meeting and A/V management tools is required, with specific integration to an audio bridge that supports Microsoft Teams, Zoom, and Webex platforms. The system must be reliably administered by both technical support staff and end users, with attention to ease of use and stability.

Additionally, the solution must include closed captioning that complies with ADA accessibility standards. Vendors are required to submit questions by March 24, 2026, and participate in a mandatory pre-bid walk-through scheduled for March 17, 2026.

Source attribution

This Settle Intelligence analysis is based on the issuing organization’s RFP listing.