Asset Management and Tangible Capital Asset Software

The City is seeking a vendor to provide asset management and tangible capital asset software to support its asset data governance model. The proposed solution must be able to receive, exchange, reconcile, and report data from existing municipal systems as required, using real-time, scheduled, batch-based, API-driven, or file-based integrations.

The software is expected to support financial and system integration with future ERP and financial systems, including budget and project data, purchase orders and invoices, general ledger mapping, journal entry generation, reconciliation, and links to capital project management and asset management systems. The solution must also provide GIS and spatial integration, including ESRI ArcGIS compatibility, asset visualization, thematic mapping, spatial queries, capital project mapping, and bi-directional synchronization where needed.

Reporting and analytics capabilities should include dashboards, a custom report builder, asset inventory reporting, condition and risk reporting, capital needs forecasting, roll-forward reports, support for FIR Schedule 51, export to common formats, and integration with business intelligence tools such as Power BI. The solution must also address security, hosting, and support requirements, including role-based access control, audit trails, authentication, encryption, SaaS deployment, data centre hosting, backups, disaster recovery, uptime commitments, and documented support response times.

The system is intended to support defined governance requirements such as system-of-record responsibilities, asset identifiers, asset hierarchy rules, required attributes, data ownership, data stewardship roles, validation rules, update frequencies, and controls for maintaining data quality across integrated systems. Questions must be submitted by August 19, 2026.