When is the submission deadline?

Submissions are due July 2, 2026.

It was issued by International Downtown Association. The work is located in Toronto, Ontario, Canada.

Who is a good fit for this opportunity?

Professional event photography firm with experience in large conferences. Ability to provide 18–20 hours of coverage over multiple days. Strong post-production and digital image processing capabilities. Experience delivering images promptly for live events. Track record of effective onsite collaboration with event organizers.

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Annual Conference Photographer Service

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Overview

Media, Creative Design & AV Production

Toronto, Ontario, CanadaPosted: June 17th, 2026Deadline: July 2nd, 2026

Fit Score

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SUMMARY

Seeking a photographer to cover and provide post-production for a three-day annual conference in Ontario, including timely image delivery and digital rights.

KEY REQUIREMENTS

Must provide approximately 18-20 hours of event photography coverage over 3 days
Must perform editing and post-production work
Must provide final and full resolution images digitally without copyright restriction
Must provide 2-3 digital photos at the end of each day for immediate usage
Must use Bill.com for payment
Must have any subcontractors approved by IDA prior to contract issuance

TIMELINE

Conference dates: September 1st, 2026, September 2nd, 2026, and September 3rd, 2026.

Final images delivery deadline: September 14th, 2026.

CONTACTS

Primary procurement contact — name, title, email, and phone

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Issuing Agency

International Downtown Association

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The client requires professional photography services for the 72nd Annual Conference & Marketplace taking place from September 1 to 3, 2026. The selected vendor will provide 18–20 hours of event photography coverage across three days.

Services include comprehensive event coverage, editing, and post-production, as well as professional digital processing of images in all specified shot list categories. There is no restriction on the number of images captured, and all final, full-resolution images must be delivered digitally without copyright restrictions.

Additionally, the photographer is expected to submit 2–3 digital photos at the end of each day for immediate use during the conference. Clear communication and positive collaboration with conference organizers are essential to ensure high-quality results.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 2, 2026.
Who issued this RFP?: It was issued by International Downtown Association. The work is located in Toronto, Ontario, Canada.
Who is a good fit for this opportunity?: Professional event photography firm with experience in large conferences
Ability to provide 18–20 hours of coverage over multiple days
Strong post-production and digital image processing capabilities
Experience delivering images promptly for live events
Track record of effective onsite collaboration with event organizers

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Annual Conference Photographer Service (Due July 2, 2026) | Settle RFP Hunter