SUMMARY
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DESCRIPTION
The vendor will provide an AIDS Intervention Management System and related services to support quality of care reviews, program evaluations, focused clinical studies, and quality improvement activities for health-related services.
The contractor will collaborate with the department and the AIMS program through timely communication, including biweekly email coordination and at least monthly in-person and virtual meetings. Responsibilities include assessing representative samples, ensuring the quality and timeliness of review findings and deliverables, and providing summary documents and raw data in accordance with department-approved methods and timelines.
The contractor will be responsible for accurately conveying complete review findings and securely maintaining Medicaid data in compliance with state and federal law. Quality assurance and improvement activities will be required throughout each review process, including tool development, evaluator training, chart reviews, data analysis, and data reporting. The contract period will be five years, and questions must be submitted by September 30, 2026.
KEY REQUIREMENTS
- Must be designated by the Centers for Medicare and Medicaid Services (CMS) as a Quality Improvement Organization (QIO) for New York State or approved as a Certified QIO-like organization.
- Cannot be a New York State health care facility, an association of health care facilities, or an affiliate of a New York State health care facility.
- Must attest to independence from the state Medicaid program and any Medicaid Managed Care organization (MCO) they would be required to review.
- Must maintain an active registration in the System for Award Management (SAM) at SAM.gov.
- Must have no exclusions or delinquent federal debt.
- Must provide at least 1.0 Full Time Equivalent (FTE) AIMS Program Director.
- Must provide at least 2.0 Full Time Equivalent Project Directors.
- Clinical staff must hold and maintain a current and valid New York license to practice in their profession.
- Must comply with all privacy and security policies and procedures of the Department, including HIPAA requirements.
- Must have a written policy addressing gender-based violence and the workplace.
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TIMELINE
Issuance of Request for Proposals: September 16th, 2026
Deadline for Submission of Written Questions: September 30th, 2026
Responses to Written Questions Posted by the Department: October 14th, 2026
Deadline for Submission of Proposals: November 5th, 2026
Anticipated Contract Start Date: March 1st, 2027
Issuing Agency
New York State Department of Health
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
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Frequently asked questions
- When is the submission deadline?
- Submissions are due November 5, 2026. Questions must be submitted by September 30, 2026.
- Who issued this RFP?
- It was issued by New York State Department of Health. The work is located in Albany, New York, United States.
- Who is a good fit for this opportunity?
- Healthcare quality management and clinical evaluation firm
- Experience with AIDS or HIV-related programs and health services reviews
- Expertise in Medicaid data security and regulatory compliance
- Capability in chart reviews, clinical studies, data analysis, and reporting
- Capacity to support evaluator training and recurring in-person and virtual collaboration
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