A California agency is seeking a comprehensive agenda management software solution that streamlines meeting management and enhances public engagement. Key requirements include the ability to create, edit, and publish meeting agendas using customizable templates, manage large file attachments, and ensure compatibility with Microsoft Office and PDF formats. The software should support detailed agenda item management with customizable approval workflows, simultaneous multi-user editing, and the ability to compile extensive agenda packets comprising hundreds to thousands of pages, including maps.

The solution must also provide a user-friendly interface for public access to agendas, minutes, and supporting documents, electronic voting with automatic action item tracking and reporting, as well as robust data migration capabilities to transfer existing agenda and minutes data from 2017 onward. Additional requirements include staff training, ongoing customer support with after-hours availability, live streaming of meetings with closed captioning, and the ability to timestamp agenda items within meeting videos. This project aims to facilitate efficient internal workflows and transparent public access to meeting information.