(1) Vendor needs to provide agenda management software. • Ability to create, edit, and publish meeting agendas with customizable templates and other related materials. • Ability to handle large attachment files sizes • Compatibility with Microsoft Office and PDF formats • Ability to generate specific reports • Agenda item management with customizable workflow for staff reviews and approval of agenda items • Simultaneous multi–user editing capabilities • Ability to compile agenda packets of hundreds–thousands of pages including maps • A user–friendly interface for public viewing of agendas, minutes and other supporting documents • Electronic voting functionality with automatic action item tracking and reporting • Data conversion from currently used software; transferring existing agenda and minutes data into the new system. (2017 to current) • Provide user training for agency staff and administrators • Ongoing customer support and system maintenance • After hours’ support • Allow for live streaming of meetings • Closed captioning capabilities • Ability to timestamp items in meeting video (2) All the questions must be submitted no later than December 11, 2025.