A South Carolina agency is seeking a comprehensive agenda and meeting management software solution. The goal is to streamline the preparation, approval, and distribution of meeting agendas, minutes, and associated documents, while enhancing both the efficiency and transparency of meeting processes. The software must facilitate public access to meetings and related information, ensuring that all legal and regulatory requirements are met.

Key features of the desired solution include the ability to create, edit, and manage agendas with support for multiple templates, as well as integration with popular calendar systems for scheduling. Automated notifications and reminders for meeting participants, tools for recording and transcribing meeting minutes—including automated generation of minutes from agenda items—and a public portal for accessing documents are also required. The system must offer robust search capabilities, role-based access control, data encryption, integration with agency Audio/Visual systems, and API support for custom integrations.

Additionally, the vendor must provide comprehensive staff training and ongoing support, including initial setup and training sessions as well as 24/7 technical assistance with defined response times. All inquiries regarding this opportunity must be submitted by February 18, 2026.