Vendor needs to provide agenda and meeting management software. The software will be used to streamline the preparation, approval, and distribution of meeting agendas, minutes, and related documents. The solution should enhance the efficiency and transparency of the agency's meeting processes, support public access to meeting information, and ensure compliance with all relevant legal and regulatory requirements. Required features include the ability to create, edit, and manage meeting agendas; support for multiple agenda templates; scheduling and calendar integration with popular calendar systems; automated notifications and reminders for meeting participants; tools for recording and transcribing meeting minutes, including automated generation of minutes from agenda items and meeting discussions; a public portal for accessing meeting agendas, minutes, and related documents; search functionality for public documents; role-based access control and user permissions; data encryption in transit and at rest; integration with existing agency Audio/Visual systems; API support for custom integrations; comprehensive training for agency staff, including initial setup and ongoing training sessions; and 24/7 technical support with defined response times. All questions must be submitted no later than February 18, 2026.