When is the submission deadline?

Submissions are due October 29, 2026. Questions must be submitted by October 15, 2026.

What is the budget for this RFP?

Settle estimates the budget at $25,000 – $100,000. The issuer has not published an official figure.

It was issued by City Of Kalamazoo. The work is located in Kalamazoo, Michigan, United States.

Who is a good fit for this opportunity?

Sports league management company with adult softball experience. Experienced team in participant registration, scheduling, communications, and conflict resolution. Provider of qualified umpires or referees and automated scorekeeping systems. Capable of managing field maintenance, game supplies, awards, and league operations. Strong pre-season marketing and community recreation program experience.

Adult Sports League Management Services (Due October 29, 2026)

Overview

Arts, Culture & Sports

Kalamazoo, Michigan, United StatesPosted: October 6, 2026Deadline: October 29, 2026

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SUMMARY

A Kalamazoo government authority seeks a contractor to manage adult softball leagues for a one-year period. Services include recruitment, registration, scheduling, officiating, scorekeeping, field maintenance, marketing, and awards.

KEY REQUIREMENTS

Company lead staff must have at least three years of experience within the past ten years in providing adult sports league management under its current business name.
Must demonstrate established relationships with the community related to adult sports league management.
Must provide one paper copy and one electronic copy (USB thumb drive) of the proposal.
Must provide proof of insurance coverage including Workers' Compensation, Commercial General Liability, and Automobile Liability.
Must comply with the City's Non-Discrimination Clause and Ex-Offender Policy.
Must be able to provide services up to seven days a week.
Must have hours of operation convenient for players beyond the traditional 8:00 am to 5:00 pm, Monday through Friday schedule.
Must provide a Project Work Plan/schedule.
Must not be in default on the payment of taxes, licenses, or other monies due to the City of Kalamazoo.

BUDGET

Estimate

$25,000 – $100,000

CONTRACT DURATION

12 months

TIMELINE

Issue Request for Proposals: September 24th, 2026

Deadline for Written Questions: October 15th, 2026

Response to Questions Posted Online: October 22nd, 2026

Proposals Due: October 29th, 2026

Review and Scoring of Proposals: Week of November 2nd, 2026

Anticipated Contract Award: January 1st, 2027

QUESTION DEADLINE

October 15, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Kalamazoo

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DESCRIPTION

The issuing government authority in Kalamazoo, Michigan, is seeking a contractor to provide comprehensive management services for adult softball leagues under a one-year contract. Responsibilities include recruiting players and teams, communicating with participants, scheduling games, managing conflicts, and providing general league oversight.

The contractor will be responsible for pre-season marketing and preparation, including player and team registration, collection and deposit of fees, pre-season meetings, and the creation and distribution of schedules. Additional responsibilities include automated scorekeeping and statistical support, umpire or referee services, league coordination, field maintenance, provision of essential game materials, and the design, procurement, and distribution of awards to participating teams. Questions must be submitted by October 15, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 29, 2026. Questions must be submitted by October 15, 2026.
What is the budget for this RFP?: Settle estimates the budget at $25,000 – $100,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City Of Kalamazoo. The work is located in Kalamazoo, Michigan, United States.
Who is a good fit for this opportunity?: Sports league management company with adult softball experience
Experienced team in participant registration, scheduling, communications, and conflict resolution
Provider of qualified umpires or referees and automated scorekeeping systems
Capable of managing field maintenance, game supplies, awards, and league operations
Strong pre-season marketing and community recreation program experience

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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