A public entity in British Columbia, Canada, is seeking a qualified vendor to implement an advanced accounts payable automation solution. The preferred software should leverage Optical Character Recognition (OCR) and Artificial Intelligence (AI) technologies to automate data entry, validation, and matching tasks in the accounts payable process, while seamlessly integrating with the organization's ERP. The goal is to eliminate errors, improve process efficiency, and ensure timely and accurate payments to vendors, without causing disruptions to current departmental operations and services.

Key requirements include the capability to extract key data fields automatically, role-based access controls for enhanced data security and compliance, and automated employee expense reimbursement processes. The solution should also support budget authority approval levels within the proponent’s software and be able to generate payment files, comprising a robust procure-to-pay workflow. Integration with existing systems such as Millennium FAST (used for requisitioning and budgeting) and compatibility with Banner (operating in a PaaS environment) is essential. The current data infrastructure is managed in an AWS data center in Calgary, with Ethos approved as the middleware solution by Ellucian. The implementation should allow the accounts payable module to be deployed independently as a first stage. The anticipated contract duration is three years.