Workflow Management Tool

The province of Saskatchewan, Canada, is seeking a qualified vendor to provide a comprehensive workflow management tool. The desired solution should include robust features for creative services, such as graphics design, video creation, and campaign management. Vendors are expected to supply a high-level architecture diagram of their proposed solution to demonstrate system design and capabilities.

The tool must offer integrated capabilities for strategic planning and project management, facilitating the coordination of campaigns from initiation through completion. Key requirements include handling intake processes, managing timelines and resources, overseeing approvals, and providing both editorial and project calendars. Support for AI-generated workflows—configurable through integrated request forms—is required for enhanced automation.

Additional essential features encompass time and resource management, including easy time tracking, forecast resource allocation, and management of time-off requests. The solution should enable teams to collaborate in real-time with chat functionality supporting rich text and images. It should also support rich text documentation for project details, similar to the interface experience in tools like Outlook or Word. Furthermore, the tool must provide the ability to edit, comment on, and approve assets such as videos, PDFs, and Word documents within the system.