When is the submission deadline?

This RFP closed on October 7, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

The published budget is $20,000 – $30,000.

It was issued by Vancouver Writers Fest. The work is located in Vancouver, British Columbia, Canada.

Who is a good fit for this opportunity?

Experienced WordPress design and development agency. Demonstrated expertise in responsive, accessible, WCAG-compliant websites. Strong capabilities in custom WordPress architecture, templates, content modeling, and search systems. Experience integrating Airtable, analytics, marketing, ticketing, CRM, and event-management platforms. Proven background delivering complex website rebuilds and third-party API integrations.

Website Design, Development, Rebuild and Implementation Using WordPress CMS (Closed)

Overview

Software, Web & Mobile Development

Vancouver, British Columbia, CanadaPosted: September 26, 2026Deadline: October 7, 2026

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SUMMARY

The organization seeks a WordPress development partner to rebuild and implement a responsive, accessible, high-performance website. The project includes flexible templates, advanced event search and metadata, third-party integrations, Airtable connectivity, and paid access for digital events.

KEY REQUIREMENTS

Must be a qualified Canadian web design and development partner
Must have WordPress development expertise
Must demonstrate experience with custom architecture and structured content management
Must have experience with third-party platform integrations
Must have experience in developing accessible websites with WCAG 2.2 Level AA standards
Must have experience working with arts, cultural, nonprofit, or event-based organizations
Must be able to provide all source files, code, documentation, and credentials upon project completion

BUDGET

Verified

$20,000 – $30,000

CONTRACT DURATION

9 months

TIMELINE

Project Kickoff: October 27th, 2026

Information Architecture and Technical Plan: November 19th, 2026

UX Design and Wireframes: December 17th, 2026

Visual Design: February 5th, 2027

Website Development and Integration: March 19th, 2027

Content Migration: April 16th, 2027

Accessibility and Performance Test: May 4th, 2027

Staff Training: May 14th, 2027

Website Go-live: May 25th, 2027

Website Handover Meeting: June 1st, 2027

Launch support: May 25th, 2027 – July 21st, 2027

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Vancouver Writers Fest

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DESCRIPTION

The issuing organization is seeking a vendor to redesign, rebuild, develop, and implement its website using WordPress. The work includes creating flexible templates, responsive mobile layouts, custom WordPress architecture, data management capabilities, and system integrations to improve performance and provide an accessible, discoverable, and user-centered experience.

The project includes optimizing responsive design and performance across desktop and mobile devices, improving accessibility to meet WCAG standards, and developing sitewide search capabilities for event information based on criteria such as names, dates, book titles, tags, and genres. The vendor will also create flexible templates for events, initiatives, reading lists, and marketing landing pages.

Additional requirements include integrating third-party services such as Meta Pixel, Google Analytics, Showpass, Keela, Mailchimp, Airtable, and other system tools. The organization ideally seeks Airtable integration with WordPress to streamline updates to events, authors, venues, programs, and ticket status. The work also includes translating approved information architecture into a WordPress content model, establishing a global event metadata system connected to on- and off-site search, and implementing paid access for digital events when required.

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Frequently asked questions

When is the submission deadline?: This RFP closed on October 7, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: The published budget is $20,000 – $30,000.
Who issued this RFP?: It was issued by Vancouver Writers Fest. The work is located in Vancouver, British Columbia, Canada.
Who is a good fit for this opportunity?: Experienced WordPress design and development agency
Demonstrated expertise in responsive, accessible, WCAG-compliant websites
Strong capabilities in custom WordPress architecture, templates, content modeling, and search systems
Experience integrating Airtable, analytics, marketing, ticketing, CRM, and event-management platforms
Proven background delivering complex website rebuilds and third-party API integrations

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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