Web-Based Real-Time Location Asset Management and Tracking System
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Kickoff & Site Survey: Within 10 days after award
Design Approval: Within 20 days after survey
Pilot Install & Test: Within 40 days after award
Full Deployment: Within 90 days after award
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Department Of Veterans Affairs
DESCRIPTION
The procuring organization is seeking information from vendors capable of providing a web-based real-time location system (RTLS) for asset management and tracking. The solution must quickly and accurately identify nonexpendable inventory using manufacturer-supplied and vendor-supplied RTLS tags as needed. It must read, track, and store asset information with room-level accuracy, including the current location, date, equipment entry number, serial number, equipment name, and assigned equipment inventory list number.
The system must provide real-time analytics, automated reporting, dashboards for inventory status, utilization, and alarms, and exports in CSV and PDF formats. Location changes must synchronize within five minutes, and reconciliation reports must show no more than one percent discrepancies. The solution must include location-based alarms with escalation capabilities and support scanning and reading RTLS tags under heavily contaminated conditions.
The contractor will also be expected to prepare authorization-to-operate documentation, including system security controls, system security plan inputs, diagrams, configurations, and vulnerability management evidence. This sources-sought request is set aside for total small business participation.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 25, 2026. Questions must be submitted by August 25, 2026.
- Who issued this RFP?
- It was issued by Department Of Veterans Affairs. The work is located in Syracuse, New York, United States.
- Who is a good fit for this opportunity?
- Small business specializing in real-time location systems and asset-tracking technology
- Experience integrating RTLS hardware, tags, software, analytics, and automated reporting
- Capability to deliver room-level inventory tracking and high-accuracy data synchronization
- Experience supporting contaminated-environment tag scanning and location-based alerting
- Familiarity with government authorization-to-operate documentation and security controls
- Proven experience serving public-sector, healthcare, laboratory, or other regulated environments
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.