City Of Toledo Fire And Rescue Department
Web-Based Fire Prevention Inspection Software
- Due
- Sep 22, 2026
- Budget
- $40,000 – $100,000
Estimate- Contract
- 12 months
- Location
- Toledo, Ohio, United States
- Posted
- Sep 5, 2026
SUMMARY
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DESCRIPTION
The vendor will provide, implement, host, support, and maintain a comprehensive web-based fire prevention inspection and compliance management system with integrated payment collection. The services will include software, configuration, implementation, data migration, training, hosting, maintenance, technical support, and related services required to establish and operate the system.
The system will consolidate functions currently handled through multiple software platforms and manual processes into a single solution. It will maintain a centralized premise record as the primary record for fire prevention bureau activities associated with each property, support access through standard web browsers, and provide mobile functionality for field inspections and other bureau operations.
The solution will support role-based access for city personnel and appropriate access for property owners, responsible parties, contractors, and other authorized external users. The contract period will be one year. Questions must be submitted by September 17, 2026, and proposals are due September 22, 2026.
KEY REQUIREMENTS
- Must provide a unified, web-based Fire Prevention inspection and compliance management system
- Must include integrated payment collection, permit administration, and deficiency management
- Must provide mobile functionality for field inspections
- Must provide third-party ITM report review services
- Must provide data migration services for existing Fire Prevention Bureau data
- Must maintain insurance coverage as specified in the City of Toledo Insurance Requirements
- Must comply with City of Toledo Living Wage requirements
- Must submit all required paperwork via the PlanetBids portal
- Must be able to provide all requested deliverables without interruption to current City workflow
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TIMELINE
September 4th, 2026: Date Issued
September 22nd, 2026: Response Submission Date and Time at 1:30 PM EST
September 22nd, 2026: Bids will be read at 2:00 PM EST
Issuing Agency
City Of Toledo Fire And Rescue Department
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on September 22, 2026 and is no longer accepting submissions.
- What is the budget for this RFP?
- Settle estimates the budget at $40,000 – $100,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City Of Toledo Fire And Rescue Department. The work is located in Toledo, Ohio, United States.
- Who is a good fit for this opportunity?
- Fire prevention and regulatory compliance software provider
- Experience implementing web-based inspection and permitting systems
- Demonstrated mobile functionality for field inspection teams
- Capable of providing data migration, training, hosting, maintenance, and technical support
- Experience integrating payment collection and role-based external user access
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