Voluntary Employee Benefits Broker Service
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Questions due by June 25th, 2026.
Proposals due by July 2nd, 2026.
Contract period expected to begin August 1st, 2026, and run through September 30th, 2028.
QUESTION DEADLINE
Issuing Agency
City Of Lynchburg
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
This RFP seeks a vendor to provide voluntary employee benefits broker services, specifically for administering a Section 125 Plan on behalf of one or more insurance carriers. The selected provider will support voluntary supplemental employee benefits, offer a toll-free customer service line for plan participants, and deliver comprehensive administrative services. These administrative services include data processing, storage and documentation management, and end-to-end processing and administration of all payroll deductions related to payroll-deducted insurance products under Section 125.
The broker will handle consolidated monthly billing processes, plan recaps, and ensure payroll departments can efficiently submit payments. Responsibilities also include offering qualified plan counselors, conducting preliminary planning and management meetings, supporting group and one-on-one enrollment, and producing annual surveys to assess product qualification and carrier ratings. The provider must ensure that all plans remain compliant, make recommendations before enrollment periods, and facilitate continued coverage through the current plan year ending December 31, 2026. The third-party administrator must be licensed and able to manage COBRA benefits, dependent care, and specific products such as MetLife group cancer coverage. The initial contract term will be two years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 2, 2026. Questions must be submitted by June 25, 2026.
- Who issued this RFP?
- It was issued by City Of Lynchburg. The work is located in Lynchburg, Virginia, United States.
- Who is a good fit for this opportunity?
- Licensed third-party administrator for employee benefits
- Experience managing Section 125 Plans and multiple insurance carriers
- Proven track record in voluntary benefits administration and payroll deduction processing
- Ability to provide robust customer and administrative support to public sector entities
- Expertise in COBRA, dependent care, and supplemental insurance management
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