Violence and Injury Prevention Event Planning Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
September 1st, 2026: Contract services commence.
November 17th, 2026: Maryland Violent Death Reporting System Annual Advisory Committee Meeting.
December 2026: Core State Injury Prevention Program Annual Violence and Injury Prevention Forum.
January 2027 – July 2027: Maryland Violent Death Reporting System Workshop Series.
July 31st, 2027: Contract services conclude.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Maryland Department of Health
DESCRIPTION
The issuing agency seeks a vendor to provide event planning services for meetings, forums, and workshops focused on violence and injury prevention. These events are intended for public health, injury prevention, and violence prevention professionals. The selected contractor will support coordination efforts across several events and participate in monthly Advisory Committee planning meetings with the agency Contract Monitor to provide updates and manage logistics.
The scope includes planning and coordinating the annual Advisory Committee meeting, with activities expected to occur from September 1, 2026 through mid-December 2026. The in-person meeting is scheduled for November 17, 2026. The contractor will manage the registration process, including troubleshooting, updates, reminders, and follow-up communications, and will submit brief summaries of coordination and project activities in accordance with the invoice schedule.
In addition, the contractor will convene a full-day Violence and Injury Prevention Forum in December 2026 for professional attendees. Responsibilities include registration, customer service, presenter coordination, agenda and production schedule development, promotional materials, venue logistics, and ensuring technology needs are met. The contract term is one year, and questions are due by August 7, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 12, 2026. Questions must be submitted by August 7, 2026.
- Who issued this RFP?
- It was issued by Maryland Department of Health. The work is located in Baltimore, Maryland, United States.
- Who is a good fit for this opportunity?
- Event planning firm with experience managing public sector or public health professional events
- Strong capabilities in registration management, attendee communications, and customer service
- Experience coordinating in-person meetings, forums, and workshops with multiple stakeholders
- Ability to manage presenters, agendas, production schedules, and venue logistics
- Capacity to provide event technology coordination and on-site operational support
- Familiarity with violence prevention, injury prevention, or healthcare-related professional programs
- Able to support recurring planning meetings and reporting requirements over a one-year contract
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.