Violence and Injury Prevention Event Planning Services

The issuing agency seeks a vendor to provide event planning services for meetings, forums, and workshops focused on violence and injury prevention. These events are intended for public health, injury prevention, and violence prevention professionals. The selected contractor will support coordination efforts across several events and participate in monthly Advisory Committee planning meetings with the agency Contract Monitor to provide updates and manage logistics.

The scope includes planning and coordinating the annual Advisory Committee meeting, with activities expected to occur from September 1, 2026 through mid-December 2026. The in-person meeting is scheduled for November 17, 2026. The contractor will manage the registration process, including troubleshooting, updates, reminders, and follow-up communications, and will submit brief summaries of coordination and project activities in accordance with the invoice schedule.

In addition, the contractor will convene a full-day Violence and Injury Prevention Forum in December 2026 for professional attendees. Responsibilities include registration, customer service, presenter coordination, agenda and production schedule development, promotional materials, venue logistics, and ensuring technology needs are met. The contract term is one year, and questions are due by August 7, 2026.