When is the submission deadline?

Submissions are due July 2, 2026. Questions must be submitted by June 22, 2026.

It was issued by City Of Springfield. The work is located in Springfield, Illinois, United States.

Who is a good fit for this opportunity?

Experienced IT hardware providers with expertise in enterprise server deployment. Authorized Dell partners or resellers. Proven track record in supplying and supporting mission-critical hardware for government entities. Capacity to provide 24x7 technical support and maintenance services. Ability to deliver and support projects in Springfield, Illinois.

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Video Servers Replacement Services

Overview

IT Support, Hardware & Networking

Springfield, Illinois, United StatesPosted: June 11th, 2026Deadline: July 2nd, 2026

Fit Score

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SUMMARY

The Springfield, Illinois government seeks vendors to supply and support two high-performance Dell video servers with detailed hardware and support requirements.

KEY REQUIREMENTS

Must be an authorized Dell reseller
Must provide new Dell supplied parts
Must provide 24x7 7-year next business day support
Must comply with Illinois Prevailing Wage Act
Must provide bid security if required
Must provide proof of insurance coverage
Must comply with equal employment opportunity requirements
Must comply with federal, state, and local laws
Must not employ unauthorized aliens

TIMELINE

Bid Released: June 9th, 2026

Questions Due to City: June 22nd, 2026

Response from City: June 25th, 2026

Bids Due/Opening: July 2nd, 2026

Anticipated Award Date: July 30th, 2026

QUESTION DEADLINE

June 22nd, 2026

Issuing Agency

City Of Springfield

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DESCRIPTION

The government authority located in Springfield, Illinois is seeking a vendor to provide comprehensive video server replacement services. This includes the purchase and installation of two Dell PowerEdge R760 servers, each equipped with 64GB RAM, dual Intel 6544 processors, two 480GB SSD drives, five 8TB hard drives, and two 10Gb SFP modules. Required accessories such as mounting rails and high-performance heatsinks for dual CPU configurations are part of the specification.

Each server must include embedded systems management and a Broadcom 57414 Dual Port 10/25GbE SFP28 Adapter (PCIe Low Profile, V2), along with Trusted Platform Module 2.0 V6. The contract mandates 24x7 next business day support for seven years for each server specified. Vendors are required to submit any questions regarding the RFP by June 22, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 2, 2026. Questions must be submitted by June 22, 2026.
Who issued this RFP?: It was issued by City Of Springfield. The work is located in Springfield, Illinois, United States.
Who is a good fit for this opportunity?: Experienced IT hardware providers with expertise in enterprise server deployment
Authorized Dell partners or resellers
Proven track record in supplying and supporting mission-critical hardware for government entities
Capacity to provide 24x7 technical support and maintenance services
Ability to deliver and support projects in Springfield, Illinois

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