When is the submission deadline?

Submissions are due September 28, 2026. Questions must be submitted by September 21, 2026.

It was issued by Caroline County. The work is located in Bowling Green, Virginia, United States.

Who is a good fit for this opportunity?

Video production and live streaming company with public-sector event experience. Demonstrated ability to produce reliable, high-quality audio and video for public meetings. Experience with on-site and remote production workflows. Expertise in YouTube content uploading, livestream management, and video editing. Capability to work with county-owned audiovisual equipment and vendor-supplied systems. Established provider serving clients in Virginia or the broader United States.

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Video Production and Live Streaming Services

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Overview

Media, Creative Design & AV Production

Bowling Green, Virginia, United StatesPosted: September 4, 2026Deadline: September 28, 2026

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SUMMARY

The county seeks a vendor to produce and livestream public meetings and events, using both county-owned and vendor equipment. The vendor will also provide recordings, edited videos, raw footage, and timely YouTube uploads.

KEY REQUIREMENTS

Must demonstrate experience in video production, public meeting recording, live streaming, YouTube management, and OBS usage
Must have enough trained personnel to handle regularly scheduled and special called meetings
Must be available on one day notice
Must be able to meet County scheduling and equipment standards
Must ensure full compliance with federal accessibility requirements (ADA Title II and WCAG 2.1 Level AA standards)
Must provide one original and two paper copies of the bid if submitting in paper form
Must provide commercial insurance including Worker's Compensation, Commercial General Liability, and Automobile Liability
Must be authorized to transact business in the Commonwealth of Virginia
Must not be currently debarred by the Commonwealth of Virginia or the County

CONTRACT DURATION

60 months

TIMELINE

Bid submission deadline: September 28th, 2026.

QUESTION DEADLINE

September 21, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Caroline County

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DESCRIPTION

The county is seeking a qualified vendor to provide video production and live streaming services for public meetings and county events. Services will include live streaming meetings for public access and making recordings available afterward through the county’s official YouTube channel.

The selected vendor will provide on-site video production using county-owned equipment and remote production using vendor-supplied equipment. Responsibilities will include live streaming all required meetings, uploading content to YouTube, and providing production services for specified public meetings.

Deliverables must include high-quality live streams, raw footage, edited videos, reliable audio and video quality, and timely uploads to the county’s YouTube channel.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 28, 2026. Questions must be submitted by September 21, 2026.
Who issued this RFP?: It was issued by Caroline County. The work is located in Bowling Green, Virginia, United States.
Who is a good fit for this opportunity?: Video production and live streaming company with public-sector event experience
Demonstrated ability to produce reliable, high-quality audio and video for public meetings
Experience with on-site and remote production workflows
Expertise in YouTube content uploading, livestream management, and video editing
Capability to work with county-owned audiovisual equipment and vendor-supplied systems
Established provider serving clients in Virginia or the broader United States

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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