When is the submission deadline?

This RFP closed on September 15, 2026 and is no longer accepting submissions.

It was issued by Capistrano Unified School District. The work is located in San Juan Capistrano, California, United States.

Who is a good fit for this opportunity?

Vending machine operators with experience furnishing, installing, stocking, and maintaining machines. Food service providers experienced with school or government-site vending programs. Suppliers able to manage approved product lists and ingredient restrictions. Companies with reliable local service coverage in Southern California.

Vending Machine Services (Closed)

A government authority in San Juan Capistrano seeks a vendor to install, stock, service, and maintain vending machines at school sites for a one-year contract. Products must comply with specified ingredient restrictions and agency approval requirements.

Must comply with USDA Smart Snacks in School standards and California competitive food and beverage regulations
Must provide products that are peanut and tree nut free
Must provide commercial-grade vending equipment with shatter-resistant fronts and anti-vandalism features
Must provide remote machine monitoring capabilities and product refund procedures
Must be able to remotely program machines to disable sales during instructional periods
Must provide proof of insurance naming Capistrano Unified School District as an additional insured
Must conduct criminal background checks for all employees assigned to the district
Must provide itemized sales reports by site and machine
Must be a responsive and responsible proposer
Must submit all required certifications including non-collusion, drug-free workplace, and equal opportunity

Release and advertisement of RFP: August 27th, 2026

Second advertisement of RFP: September 3rd, 2026

Deadline for submission of Q&A questions: September 8th, 2026

Issue Addendum: September 9th, 2026

Deadline for all electronic submissions: September 15th, 2026

RFP Award Notification issued: September 17th, 2026

RFP Award: October 15th, 2026

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

The government authority in San Juan Capistrano, California, seeks a vendor to furnish, install, stock, service, and maintain vending machines at designated school sites. The vendor will provide agency-approved snack and beverage products and ensure ongoing servicing and maintenance throughout the contract period.

The authority may add or remove school sites and vending machines during the contract term and may revise required service times. Products must not contain specified ingredients, including artificial colors, artificial sweeteners, high fructose corn syrup, certain emulsifiers and flour treatment agents, monosodium glutamate, nitrites and nitrates, hydrolyzed vegetable protein, mycoprotein, benzoates, benzoic acid, or sulphites. The contract period will be one year, and questions must be submitted by September 8, 2026.

Vending Machine Services

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