When is the submission deadline?

Submissions are due July 27, 2026. Questions must be submitted by July 22, 2026.

It was issued by State Board Of Elections. The work is located in North Carolina, United States.

Who is a good fit for this opportunity?

Commercial print and mail services provider. Experience with high-volume government notification mailings. Capability to manage secure voter or personally identifiable information workflows. In-house proofing, envelope production, and mailing fulfillment capacity. Ability to provide prepaid return envelope preparation and distribution. Strong project management with virtual coordination and weekly reporting. Familiarity with election-related or public sector communications.

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Unvalidated Driver’s License and SSN Notification Letters Printing, Preparation and Delivery Services

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Overview

Events, Printing & Promotional Goods

North Carolina, United StatesPosted: July 18th, 2026Deadline: July 27th, 2026

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SUMMARY

North Carolina is soliciting a vendor to print, prepare, and mail notification letters and return envelopes to voters with unvalidated driver’s license or Social Security information. The work includes proof approvals, project kickoff, and weekly status updates.

KEY REQUIREMENTS

Must be a North Carolina registered vendor in good standing
Must provide an eVP (Electronic Vendor Portal) number
Must complete registration with the NC Secretary of State
Must be able to accept and utilize a .csv file for voter names and addresses
Must print and mail letters to approximately 241,000 voters
Must ensure letters are in the mail stream no later than September 18th, 2026
Must provide a proof of outgoing and return envelopes for approval prior to printing
Must coordinate a virtual kickoff meeting within 3 days of contract execution

TIMELINE

Issue IFB: July 17th, 2026

Submit Written Questions: July 22nd, 2026

Provide Response to Questions: July 24th, 2026

Submit Bids: July 27th, 2026

Open Bids: July 27th, 2026

Contract Award: August 7th, 2026

QUESTION DEADLINE

July 22nd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

State Board Of Elections

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DESCRIPTION

A government authority in North Carolina is seeking a vendor to provide printing, preparation, and delivery services for unvalidated driver’s license and Social Security number notification letters. The selected vendor will prepare and mail letters to voters whose identification numbers have not been validated.

Each letter must include a section at the top of page two where voters can provide missing or validated information. The mailing must also instruct voters on how to submit the required information to the county board of elections and include a pre-addressed, prepaid return envelope.

The scope of work includes coordinating a virtual kick-off meeting within three days of contract execution, providing weekly project updates by email or virtual meeting until completion, and submitting proofs for both the outgoing envelope and the return envelope for approval before printing. Questions are due by July 22, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 27, 2026. Questions must be submitted by July 22, 2026.
Who issued this RFP?: It was issued by State Board Of Elections. The work is located in North Carolina, United States.
Who is a good fit for this opportunity?: Commercial print and mail services provider
Experience with high-volume government notification mailings
Capability to manage secure voter or personally identifiable information workflows
In-house proofing, envelope production, and mailing fulfillment capacity
Ability to provide prepaid return envelope preparation and distribution
Strong project management with virtual coordination and weekly reporting
Familiarity with election-related or public sector communications

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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Unvalidated Driver’s License and SSN Notification Letters Printing, Preparation and Delivery Services (Due July 27, 2026) | Settle RFP Hunter