When is the submission deadline?

Submissions are due June 26, 2026. Questions must be submitted by June 11, 2026.

It was issued by Whitfield County Schools. The work is located in Dalton, Georgia, United States.

Who is a good fit for this opportunity?

Proven experience implementing K-12 school transportation software. Expertise in systems integration with student information systems. Capability to provide mobile apps for iOS and Android. Track record with large, multi-site school district deployments. Ability to offer real-time support and ongoing system updates.

Unified Transportation Software (Due June 26, 2026)

Overview

Transportation, Fleet & Logistics

Dalton, Georgia, United StatesPosted: June 5th, 2026Deadline: June 26th, 2026

Fit Score

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SUMMARY

Georgia seeks a robust, integrated transportation software solution for schools, featuring routing, real-time tracking, parent communication, and ridership management.

KEY REQUIREMENTS

Must be licensed to do business in Whitfield County, Georgia
Must have been in business for a minimum of five years
Must register and participate in the federal work authorization program (E-Verify)
Must have an RCDD (Registered Communications Distribution Designer) on staff
Lead technician must be BICSI certified at the technician level
At least 30 percent of installation personnel must be BICSI registered telecommunications installers
Must provide documentation of accessibility compliance (VPAT or equivalent)
Must provide proof of manufacturer certification for the proposed solution

CONTRACT DURATION

12 months

TIMELINE

Issue RFP to market: June 4th, 2026

Questions on RFP due: June 11th, 2026

RFP responses due: June 26th, 2026

Proposal Evaluations: June 29th, 2026

Recommendation to Whitfield County Board: July 6th, 2026

QUESTION DEADLINE

June 11th, 2026

Issuing Agency

Whitfield County Schools

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DESCRIPTION

The selected vendor will provide a unified transportation software system designed to streamline maintenance, routing, field trip management, navigation, and real-time bus tracking. The platform must enhance safety, efficiency, and accountability by offering features such as custom role-based permissions for each user, automated notifications to staff regarding route adjustments, and automated map updates delivered at least once per month.

The system is required to integrate seamlessly with any student information system, support nightly data synchronization, and provide pop-up alerts for critical student information. Additional key requirements include the ability to perform mass edits on records, change route paths via drag-and-drop on a visual map, and utilize computer-assisted route optimization with user override capability. The software should also allow for auto-generation of routes using customizable parameters (e.g., stop distances, bus capacities, ride duration).

Communication tools are essential, including built-in automated messaging for parents, drivers, and school staff, as well as a parent app and web portal for bus information, notifications, real-time tracking, ridership history, and change requests. The solution must track student ridership through QR codes or barcodes and offer mass communication features for late buses. Further, the system should enable unlimited approval levels for trip requests based on configurable criteria. The initial contract will span one year.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 26, 2026. Questions must be submitted by June 11, 2026.
Who issued this RFP?: It was issued by Whitfield County Schools. The work is located in Dalton, Georgia, United States.
Who is a good fit for this opportunity?: Proven experience implementing K-12 school transportation software
Expertise in systems integration with student information systems
Capability to provide mobile apps for iOS and Android
Track record with large, multi-site school district deployments
Ability to offer real-time support and ongoing system updates

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