When is the submission deadline?

This RFP closed on July 16, 2026 and is no longer accepting submissions.

It was issued by State University Of New York At Stony Brook. The work is located in Stony Brook, New York, United States.

Who is a good fit for this opportunity?

Ticketing software provider with experience serving arts, athletics, and public event organizations. Company offering configurable platforms for assigned seating, general admission, and registration-based events. Vendor with strong patron CRM, analytics, and reporting capabilities. Firm with experience supporting multi-event and multi-venue environments. Provider with proven implementation and support experience for customer-facing event technology.

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Ticketing Software System

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Overview

Business Systems (ERP, CRM & POS)

Stony Brook, New York, United StatesPosted: July 9th, 2026Deadline: July 16th, 2026

Past Due

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SUMMARY

Seeking a ticketing software solution that supports paid, complimentary, and free registration events across athletic and non-athletic programming. The platform must include patron data capture, analytics, reporting, and flexible event configuration options.

KEY REQUIREMENTS

Must support paid tickets, complimentary tickets, and free registration-based events
Must support ticketing and registration for athletics and non-athletic programming
Must support a range of venue sizes and event formats including assigned seating and general admission
Must provide full patron data capture, analytic capabilities, and reporting
Must be able to provide two separate instances with two different MIDs
Must comply with New York State Finance Law Sections 139j and 139k (Lobbying Law)
Must be able to provide certified financial statements if requested
Must be able to provide a Best and Final Offer (BAFO) if requested
Must comply with OSC procedures for electronic payments

CONTRACT DURATION

60 months

TIMELINE

RFP Opens: July 8th, 2026

Bidders Questions Due: July 14th, 2026

Proposal Due Date: July 16th, 2026

QUESTION DEADLINE

July 14th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

State University Of New York At Stony Brook

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide a ticketing software system. The solution is expected to deliver a strong patron and brand experience while leveraging new and emerging technologies. It must include full patron data capture, analytics capabilities, and reporting functionality.

The system must support paid tickets, complimentary tickets, and free registration-based events. It should also accommodate both athletic and non-athletic programming, including lectures, literary events, workshops, conferences, and other public events. The ticketing platform must be flexible enough to handle a variety of venue sizes and event formats, including assigned seating, general admission, and free registration-based programs.

Questions related to the solicitation must be submitted by July 14, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 16, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by State University Of New York At Stony Brook. The work is located in Stony Brook, New York, United States.
Who is a good fit for this opportunity?: Ticketing software provider with experience serving arts, athletics, and public event organizations
Company offering configurable platforms for assigned seating, general admission, and registration-based events
Vendor with strong patron CRM, analytics, and reporting capabilities
Firm with experience supporting multi-event and multi-venue environments
Provider with proven implementation and support experience for customer-facing event technology

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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