Third-Party Property Management Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Publication Date: July 13th, 2026
Questions Due: July 17th, 2026
Question Responses / Addendum: July 23rd, 2026
Proposal Submission Due Date: July 31st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Housing Authority Of Salt Lake City
DESCRIPTION
A government authority in Salt Lake, Utah is seeking a vendor to provide third-party property management services under a one-year contract. The selected contractor will be responsible for preparing and implementing a transition plan, including the transfer and reconciliation of records, funds, keys, contracts, work orders, and data. The work also includes identifying urgent risks and providing qualified staff, supervision, backup coverage, training, and 24-hour emergency response.
The scope covers full operational management of residential properties, including unit marketing, application processing, waiting list administration, eligibility review, leasing, certifications, move-ins, renewals, transfers, move-outs, resident communications, rent and subsidy collections, delinquency management, complaint handling, and lease enforcement. Financial responsibilities include budget preparation, forecasting, property-level accounting, receivables, deposits, payables, housing assistance payment reconciliations, bank reconciliations, internal controls, and reporting support for audits, owners, lenders, and investors.
The contractor will also oversee maintenance and asset operations through an electronic work-order system, emergency response, unit turns, preventive maintenance, inspections, life-safety checks, vendor management, warranty coordination, casualty matters, and capital work. The provider must use systems that support accounting, leasing, compliance, work orders, reporting, records management, data exports, and audit trails, while protecting confidential information and promptly reporting material incidents, cybersecurity events, fraud, and operational or compliance risks. Upon termination or reassignment, the contractor must promptly transfer all records and property-related materials back to the authority.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 31, 2026. Questions must be submitted by July 17, 2026.
- Who issued this RFP?
- It was issued by Housing Authority Of Salt Lake City. The work is located in Salt Lake City, Utah, United States.
- Who is a good fit for this opportunity?
- Experienced residential or affordable housing property management firm
- Proven capability managing government or public-sector housing portfolios
- Strong accounting, budgeting, and financial reporting systems
- In-house maintenance coordination and 24-hour emergency response capacity
- Expertise in leasing, compliance, resident services, and subsidy administration
- Secure property management technology platforms with audit trail and reporting features
- Established transition and records-transfer experience
- Regional presence or ability to reliably serve properties in Utah
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.