When is the submission deadline?

Submissions are due July 1, 2026. Questions must be submitted by June 17, 2026.

It was issued by Oklahoma City Municipal Facilities Authority. The work is located in Oklahoma City, Oklahoma, United States.

Who is a good fit for this opportunity?

Experienced third party claims administrator with a focus on Builder’s Risk insurance. Proven track record coordinating with municipalities and multiple carriers. Ability to mobilize rapidly after loss events and minimize project disruptions. Strong reporting, documentation, and data sharing capabilities. Licensed and credentialed to perform adjusting services in Oklahoma.

Third Party Administrator Services (Due July 1, 2026)

Overview

Financial, Legal, HR & Staffing

Oklahoma City, Oklahoma, United StatesPosted: June 4th, 2026Deadline: July 1st, 2026

Fit Score

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SUMMARY

Oklahoma is seeking a third party administrator to manage Builder’s Risk claims adjustment, aiming to streamline claims handling, communication, and reporting for multiple insurance carriers.

KEY REQUIREMENTS

Must have demonstrated experience providing property claims adjusting services related to Builder's Risk and/or large-scale construction projects
Must have experience working with multi-carrier insurance structures
Must have the ability to manage complex claims involving multiple stakeholders including contractors, insurers, brokers, and public entities
Must have appropriate licensing and certifications to perform claims adjusting services in the State of Oklahoma
Must have proven capacity to respond to and manage large or complex losses
Must be able to provide timely communication, reporting, and documentation throughout the lifecycle of a claim
Must identify key personnel with relevant experience in Builder's Risk or construction-related claims

CONTRACT DURATION

36 months

TIMELINE

Question-and-Answer period ends June 17th, 2026.

Proposal submission deadline is July 1st, 2026.

Interviews and/or demos are scheduled for July 22nd, 2026.

Negotiation and Proposer selection is scheduled for July 29th, 2026.

Estimated Agreement execution is August 4th, 2026.

QUESTION DEADLINE

June 17th, 2026

Issuing Agency

Oklahoma City Municipal Facilities Authority

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DESCRIPTION

The selected vendor will provide third party administrator services, primarily focused on Builder’s Risk claims adjusting. Responsibilities include managing all aspects of claims adjusting such as staffing, developing claims handling procedures, establishing effective communication protocols, and maintaining robust reporting capabilities.

The service provider will set up a centralized adjusting process for all Builder’s Risk claims, ensuring consistency across multiple subscribing insurance carriers. Timely and efficient response, investigation, and evaluation of claims are required, including prompt mobilization following a loss event. The administrator must maintain clear and proactive communication with the city, insurance broker, carriers, and all project stakeholders throughout the claim lifecycle.

The provider will be expected to deliver accurate claim documentation, precise cost estimation, and sound reserving practices to support better financial oversight. The goal is to minimize project disruption through efficient claim resolution and effective coordination with contractors and other involved parties. The scope also includes protecting the city's financial interests by ensuring fair and well-supported settlement of claims, reducing administrative inefficiencies, and improving reporting transparency. The contract will be awarded for a period of three years.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 1, 2026. Questions must be submitted by June 17, 2026.
Who issued this RFP?: It was issued by Oklahoma City Municipal Facilities Authority. The work is located in Oklahoma City, Oklahoma, United States.
Who is a good fit for this opportunity?: Experienced third party claims administrator with a focus on Builder’s Risk insurance
Proven track record coordinating with municipalities and multiple carriers
Ability to mobilize rapidly after loss events and minimize project disruptions
Strong reporting, documentation, and data sharing capabilities
Licensed and credentialed to perform adjusting services in Oklahoma

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