Temporary Event Infrastructure and Technical Support Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Delivery & Installation: September 25th, 2026
Pre-Event Testing: September 26th, 2026
Active Event: September 26th, 2026
Dismantle & Post-Event Teardown: September 28th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
U.S. Coast Guard
DESCRIPTION
The contractor will provide temporary event infrastructure, utility support, and audio-visual services for an outdoor event. Responsibilities include delivering, installing, supporting, and dismantling a temporary event structure, seating, staging, professional sound equipment, mobile restroom facilities, and temporary power generation.
The required infrastructure includes a commercial-grade, weather-resistant frame tent large enough to accommodate a main stage and seated audience of up to 500 guests. The contractor will also assemble an elevated, heavy-duty interlocking stage measuring approximately 16 by 24 feet and elevated to a height of three feet.
The audio-visual scope includes a turnkey sound reinforcement system optimized for clear outdoor vocals for up to 500 attendees. Utility support includes a reliable, quiet-operating mobile generator with a recommended capacity of 19–29 KVA, along with fuel, distribution panels, and heavy-duty cabling to power the audio-visual system, event lighting, and support facilities. This opportunity is set aside exclusively for small businesses.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on August 21, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by U.S. Coast Guard. The work is located in Kearneysville, West Virginia, United States.
- Who is a good fit for this opportunity?
- Small business specializing in temporary event infrastructure and event production
- Experience installing tents, staging, seating, mobile restrooms, and temporary power systems
- Professional audio-visual and outdoor sound reinforcement capabilities
- Qualified technical crews able to provide delivery, on-site support, and dismantling
- Experience supporting events for audiences of approximately 500 attendees
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.