When is the submission deadline?

Submissions are due June 24, 2026. Questions must be submitted by June 16, 2026.

It was issued by Englewood School District No. 1. The work is located in Englewood, Colorado, United States.

Who is a good fit for this opportunity?

Experience providing student records management solutions. Expertise in digitization and large-scale data migration. Familiarity with compliance and security standards for educational records. Ability to deliver robust workflow, search, and archival features. Previous success in implementing similar systems for educational institutions.

Student Records Management and Fulfilment Platform (Due June 24, 2026)

Overview

Software, Web & Mobile Development

Englewood, Colorado, United StatesPosted: June 3rd, 2026Deadline: June 24th, 2026

Fit Score

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SUMMARY

Seeking information for a platform to digitize, manage, and fulfil student records, including migration, search, archival, and workflow functionality.

KEY REQUIREMENTS

Must provide platform capabilities for student records management, digitization, indexing, migration, storage, and fulfillment
Must demonstrate experience serving K-12 school districts
Must provide a security and compliance overview, including FERPA compliance
Must provide an implementation and migration approach
Must provide budgetary pricing information
Must provide references from comparable school districts
Must submit responses electronically in PDF format

TIMELINE

RFI Released: June 2nd, 2026

Vendor Questions Due: June 16th, 2026

District Responses to Questions: June 18th, 2026

RFI Responses Due: June 23rd, 2026

Vendor Review Period: June 24th – July 6th, 2026

Potential Demonstrations: July 10th – 17th, 2026

QUESTION DEADLINE

June 16th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Englewood School District No. 1

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A request for information (RFI) has been issued for the provision of a comprehensive student records management and fulfilment platform. The desired solution should centralize and modernize the management of historical student records, enhancing retrieval, retention, security, compliance, and fulfilment processes.

Key requirements include the migration of records from legacy systems or servers, the importation of large quantities of PDFs and documents, digitization of physical paper records, as well as advanced indexing and organization features to ensure records are in a searchable format. The platform should support long-term archival and retention, incorporate OCR functionality, metadata tagging, the ability to separate and categorize records, and provide workflows for transcript and records requests. Additionally, audit logging, records tracking, and robust search capabilities are critical.

Respondents should also address implementation timelines, the training and onboarding process, software licensing or subscription costs, and the availability of data migration and paper records digitization services. All queries related to this RFI must be submitted by June 17, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 24, 2026. Questions must be submitted by June 16, 2026.
Who issued this RFP?: It was issued by Englewood School District No. 1. The work is located in Englewood, Colorado, United States.
Who is a good fit for this opportunity?: Experience providing student records management solutions
Expertise in digitization and large-scale data migration
Familiarity with compliance and security standards for educational records
Ability to deliver robust workflow, search, and archival features
Previous success in implementing similar systems for educational institutions

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