Student Records Management and Fulfilment Platform
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
TIMELINE
RFI Released: June 2nd, 2026
Vendor Questions Due: June 16th, 2026
District Responses to Questions: June 18th, 2026
RFI Responses Due: June 23rd, 2026
Vendor Review Period: June 24th – July 6th, 2026
Potential Demonstrations: July 10th – 17th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Englewood School District No. 1
DESCRIPTION
A request for information (RFI) has been issued for the provision of a comprehensive student records management and fulfilment platform. The desired solution should centralize and modernize the management of historical student records, enhancing retrieval, retention, security, compliance, and fulfilment processes.
Key requirements include the migration of records from legacy systems or servers, the importation of large quantities of PDFs and documents, digitization of physical paper records, as well as advanced indexing and organization features to ensure records are in a searchable format. The platform should support long-term archival and retention, incorporate OCR functionality, metadata tagging, the ability to separate and categorize records, and provide workflows for transcript and records requests. Additionally, audit logging, records tracking, and robust search capabilities are critical.
Respondents should also address implementation timelines, the training and onboarding process, software licensing or subscription costs, and the availability of data migration and paper records digitization services. All queries related to this RFI must be submitted by June 17, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- This RFP closed on June 24, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Englewood School District No. 1. The work is located in Englewood, Colorado, United States.
- Who is a good fit for this opportunity?
- Experience providing student records management solutions
- Expertise in digitization and large-scale data migration
- Familiarity with compliance and security standards for educational records
- Ability to deliver robust workflow, search, and archival features
- Previous success in implementing similar systems for educational institutions
Analysis generated by Settle AI from the source RFP.
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