Student Activity Account Services

The government authority in Hinesville, Hawaii is seeking a vendor to provide student activity account services. The selected vendor will perform an in-depth review of the County Board of Education School Internal Accounting Handbook to ensure all compliance requirements are met. Responsibilities include selecting and evaluating a sample of cash disbursements, deposits, bank reconciliations, and quarterly reports from each school, and conducting detailed walk-through procedures for the chosen transactions to assess handbook compliance.

The vendor will conduct unannounced visits to selected schools to test for adherence to internal controls, summarizing any deviations and presenting recommendations for internal control improvements to the Board of Education and Finance Department. Additionally, the project encompasses meetings with school principals and bookkeepers to discuss findings and recommendations. The contract for Student Activity Account audits is structured as a three-year agreement starting with the fiscal year ending June 30, 2026, with the possibility of annual renewal under the same terms and conditions.