When is the submission deadline?

This RFP closed on March 26, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.

It was issued by City of Santa Fe Springs. The work is located in Santa Fe Springs, California, United States.

Who is a good fit for this opportunity?

Proven experience in event production and AV services. Ability to supply and manage scalable stage, sound, lighting, and video solutions. Access to qualified sound, lighting, and video engineers. Strong logistics and support capabilities within California. Portfolio of successful large and small event productions.

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Stage, Sound, Truss Structures, Lighting, and Audio/Video Production Services

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Overview

Media, Creative Design & AV Production

Santa Fe Springs, California, United StatesPosted: March 3rd, 2026Deadline: March 26th, 2026

Past Due

Fit Score

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SUMMARY

Seeking vendors to provide stage, sound, truss structures, lighting, and audio/video production services for events in California.

KEY REQUIREMENTS

Minimum of five years of verifiable experience in providing stage, sound, lighting, and video services for large-scale public events
At least three references from clients with similar event production requirements
Ownership or guaranteed access to professional-grade staging, sound, lighting, and video equipment suitable for events up to 15,000 attendees
Availability of qualified sound engineers, lighting designers, stagehands, and technicians to support events of varying sizes
Proof of adequate insurance coverage
Ability to meet all safety, permitting, and regulatory requirements outlined by the City

BUDGET

Estimate

$50,000 – $150,000

TIMELINE

Release RFP: March 2nd, 2026

Online Q&A Deadline: March 12th, 2026, at 2 PM Pacific

Deadline to Submit Proposals: March 26th, 2026, at 2 PM Pacific

City Review of Submissions: Early April 2026

QUESTION DEADLINE

March 12th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City of Santa Fe Springs

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DESCRIPTION

The client seeks vendors to provide stage, sound, truss support structures, lighting, and audio/video production services for events on an as-needed basis. Required services include the rental of portable staging platforms in varying sizes, truss structures for lighting and video, general and specialty event lighting, and scalable sound systems suitable for audiences ranging from small gatherings up to 15,000 people.

Qualified technical staff are needed to operate sound, lighting, and video systems during events. The scope further includes the provision of LED or projection video screens of various sizes as necessary for select events. Vendors must be able to deliver a complete solution including setup, operation, and teardown of event production elements as specified.

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Frequently asked questions

When is the submission deadline?: This RFP closed on March 26, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: Settle estimates the budget at $50,000 – $150,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City of Santa Fe Springs. The work is located in Santa Fe Springs, California, United States.
Who is a good fit for this opportunity?: Proven experience in event production and AV services
Ability to supply and manage scalable stage, sound, lighting, and video solutions
Access to qualified sound, lighting, and video engineers
Strong logistics and support capabilities within California
Portfolio of successful large and small event productions

Analysis generated by Settle AI from the source RFP.

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