When is the submission deadline?

This RFP closed on June 2, 2026 and is no longer accepting submissions.

It was issued by Eastern State Hospital. The work is located in Williamsburg, Virginia, United States.

Who is a good fit for this opportunity?

Experience organizing food truck events for government or corporate clients. Ability to coordinate multiple vendors and menu options. Holds all necessary permits and relevant insurance in Virginia. Proven track record of event management and food service compliance.

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Staff Appreciation Food Truck Event Service

Overview

Hospitality, Food Service & Travel

Williamsburg, Virginia, United StatesPosted: May 30th, 2026Deadline: June 2nd, 2026

Past Due

Fit Score

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SUMMARY

Seeking a vendor to provide comprehensive food truck event services for a staff appreciation event in Williamsburg, Virginia.

KEY REQUIREMENTS

Must be registered in eVA
Must have a current Certificate of Insurance
Must meet all Virginia Department of Health and Virginia State guidelines for food vendors
Must be registered to serve in James City County and Williamsburg
Must have a COV Substitute W9 on file
Must provide a limited menu with meals costing no more than $15
Must accept ESH meal tickets as payment
Must arrive and be set up at least 30 minutes prior to the event start time

TIMELINE

Issue Date: May 28th, 2026

Question Deadline: May 29th, 2026

Bid Due Date: June 2nd, 2026

Event Date: June 15th, 2026

QUESTION DEADLINE

May 29th, 2026

Issuing Agency

Eastern State Hospital

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DESCRIPTION

The government authority located in Williamsburg, Virginia is seeking a vendor to organize and provide food truck event services for a staff appreciation event. The selected vendor will be responsible for event setup, overseeing the run time, curating and submitting menu options, and ensuring all necessary permits and compliance requirements are met.

Additional responsibilities will include managing a ticket system, tracking attendance, and handling invoicing for the event. Vendors may have attended an optional pre-bid meeting held on May 29, 2026. This event is designed to show appreciation for staff and ensure an enjoyable and compliant food service experience.

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Frequently asked questions

When is the submission deadline?: This RFP closed on June 2, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Eastern State Hospital. The work is located in Williamsburg, Virginia, United States.
Who is a good fit for this opportunity?: Experience organizing food truck events for government or corporate clients
Ability to coordinate multiple vendors and menu options
Holds all necessary permits and relevant insurance in Virginia
Proven track record of event management and food service compliance

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