Special Events Coordinator Services

The vendor will provide special events coordinator services for a city in Georgia. Responsibilities include developing, coordinating, and implementing special events; creating event themes, designs, layouts, schedules, timelines, site plans, event flow, and crowd-control arrangements; and preparing program budgets for review while managing approved budgets.

The coordinator will oversee pre-event activities, including preparing and distributing documentation to departmental staff and providing event information for publication. During events, the coordinator will monitor operations, staff, facilities, and restrooms; address questions and problems; recommend resolutions; respond to emergencies, accidents, and injuries; and complete related documentation.

Post-event responsibilities include monitoring teardown and cleanup, evaluating event outcomes, preparing assessment reports, and recommending improvements. The coordinator will also perform customer service and administrative duties, respond to public inquiries and complaints, attend meetings, prepare reports and correspondence, maintain files, enter data, and communicate with city personnel, law enforcement, vendors, entertainers, the public, outside agencies, and other stakeholders.