Solution for Automating Extraction, Validation, and Ingestion of Document Data
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedCONTRACT DURATION
TIMELINE
RFP Posted: June 29th, 2026
Questions from Vendors Due: July 9th, 2026
MSU Q&A Response Due: July 16th, 2026
Proposal Submission Deadline: July 23rd, 2026
Award Date (Estimated): September 1st, 2026
Contract Effective Date (Estimated): October 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Mississippi State University
DESCRIPTION
The selected vendor will provide a solution to automate the extraction, validation, and ingestion of document data. The system must integrate with existing enterprise legacy systems such as Slate and Ellucian Banner through standards-based APIs (REST, JSON, XML, or equivalent) enabling bi-directional data exchange. Support for both batch processing and real-time, on-demand parsing via API is required, and compatibility with both on-premises and cloud deployments is necessary.
Key features include secure data export options to formats such as CSV, Excel, and database outputs, support for Single Sign-On (SSO) and Multi-Factor Authentication, and comprehensive implementation support, training, and technical documentation. The solution should provide built-in dashboards or analytics for visualizing data extraction metrics, accuracy rates, and error reporting. Parsing capabilities must extend across various document and image formats, including PDF (text-based and scanned), scanned documents, Word, Excel, plain text, images (JPEG/PNG/TIFF), pictures, and handwritten documents, with support for multi-page documents.
The system must offer customizable rules for data extraction that authorized users can modify without vendor involvement, and preferably extract relevant data without requiring template creation. A validation and correction interface should allow users to review and approve extracted data prior to export. The contract term will be for one year, with all vendor questions to be submitted by July 9, 2026.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on July 23, 2026 and is no longer accepting submissions.
- What is the budget for this RFP?
- The published budget is Up to $250,000.
- Who issued this RFP?
- It was issued by Mississippi State University. The work is located in Starkville, Mississippi, United States.
- Who is a good fit for this opportunity?
- Expertise in document data extraction and automation solutions
- Experience integrating with higher education systems like Slate and Ellucian Banner
- Ability to provide implementation support, training, and comprehensive documentation
- Proven track record with secure deployment in both cloud and on-premises environments
- Ability to support a variety of file and image formats for data extraction
- Familiarity with SSO and Multi-Factor Authentication integrations
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.