When is the submission deadline?

Submissions are due July 6, 2026. Questions must be submitted by June 29, 2026.

What is the budget for this RFP?

The published budget is $2,600,000.

It was issued by Newport City Council. The work is located in Newport, United Kingdom.

Who is a good fit for this opportunity?

Proven experience delivering large-scale SaaS systems for educational institutions. Expertise in developing or implementing school management information platforms. Demonstrated ability to meet statutory and legislative school requirements in the UK. Capacity to serve multiple school types within a single deployment. Strong record of project delivery for public sector or large education contracts.

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School Management Information System

Overview

Business Systems (ERP, CRM & POS)

Newport, United KingdomPosted: June 9th, 2026Deadline: July 6th, 2026

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SUMMARY

Procurement of a SaaS-based School Management Information System to support 57 schools, streamlining operations and compliance in a unified platform.

KEY REQUIREMENTS

Must provide a Software as a Service (SaaS) solution for a Schools Management Information System (MIS)
Must support compliance with all relevant Welsh educational regulations and standards
Must provide a solution for 57 schools including Primary, Secondary, Special Schools and the Pupil Referral Unit
Must minimise the need for third party add-ons by encompassing a wide range of functionalities within a single platform

BUDGET

Verified

$2,600,000

CONTRACT DURATION

84 months

TIMELINE

Enquiry deadline: June 29th, 2026

Tender submission deadline: July 6th, 2026

Date of award of contract: July 21st, 2026

Contract start date: April 1st, 2027

Contract end date: March 31st, 2034

QUESTION DEADLINE

June 29th, 2026

Issuing Agency

Newport City Council

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DESCRIPTION

The contracting authority seeks a Software as a Service (SaaS) provider for a comprehensive School Management Information System to serve 57 educational institutions, including primary, secondary, special schools, and a pupil referral unit. The solution should enable these schools to efficiently fulfill statutory and legislative requirements, while streamlining administrative processes, improving data management, and enhancing overall operational efficiency.

The system should offer a broad range of functionalities within a unified platform to minimize reliance on third-party add-ons, ensuring seamless operations without the complexity of maintaining multiple separate tools. The aim is for schools to benefit from integrated features that cover their core administrative and data needs in a single solution.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 6, 2026. Questions must be submitted by June 29, 2026.
What is the budget for this RFP?: The published budget is $2,600,000.
Who issued this RFP?: It was issued by Newport City Council. The work is located in Newport, United Kingdom.
Who is a good fit for this opportunity?: Proven experience delivering large-scale SaaS systems for educational institutions
Expertise in developing or implementing school management information platforms
Demonstrated ability to meet statutory and legislative school requirements in the UK
Capacity to serve multiple school types within a single deployment
Strong record of project delivery for public sector or large education contracts

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School Management Information System (Due July 6, 2026) | Settle RFP Hunter