When is the submission deadline?

Submissions are due September 18, 2026. Questions must be submitted by September 10, 2026.

It was issued by Fort Vancouver Regional Library District. The work is located in Vancouver, Washington, United States.

Who is a good fit for this opportunity?

Library self-checkout and RFID technology provider. Experience integrating self-checkout systems with SirsiDynix Symphony. Capability to supply software-only and kiosk-based solutions. Proven implementation, staff training, maintenance, and technical support services. Experience deploying systems across multi-location public library networks.

RFID Self-Checkout System Replacement Service (Due September 18, 2026)

Overview

Education, Training & Libraries

Vancouver, Washington, United StatesPosted: August 31, 2026Deadline: September 18, 2026

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SUMMARY

The agency seeks software and/or kiosk solutions to replace RFID self-checkout stations across 15 library locations, supporting up to 45 stations. Proposals must include SirsiDynix Symphony integration, implementation, training, warranty, maintenance, and support.

KEY REQUIREMENTS

Must have at least two years of relevant experience
Must be an established library automation vendor
Must be the manufacturer or an authorized dealer/reseller of the proposed equipment or software
Must have experience with similar RFID self-checkout installations at SirsiDynix Symphony libraries
Must provide a single searchable PDF proposal
Must be able to integrate with SirsiDynix Symphony integrated library system
Must allow centralized configuration by library staff
Must be able to complete implementation by December 31st, 2026

TIMELINE

RFP issued: August 27th, 2026

Request for Clarification/Questions Due: September 10th, 2026

Proposal due date and time: September 18th, 2026

Evaluation period: September 21st - 25th, 2026

Demonstrations for selected proposers: September 29th - October 1st, 2026

Anticipated Contract Execution Date: October 12th, 2026

Target implementation completion: December 31st, 2026

QUESTION DEADLINE

September 10, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Fort Vancouver Regional Library District

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DESCRIPTION

The agency is seeking a vendor to replace its RFID self-checkout system software and, depending on the proposed solution, provide new self-checkout kiosks for use at 15 library locations. Proposers may submit an option for software-only replacement priced per installation for up to 45 existing self-check stations, an option for complete new kiosks with required software priced per kiosk for up to 45 stations, or both options.

The solution must fully integrate with the SirsiDynix Symphony integrated library system and support patron functions including manual library card number and PIN entry through an onscreen keyboard, item checkout, check-in, renewals, and receipt selection, including no receipt, email receipt, or printed receipt. Vendors must provide a work plan and implementation schedule covering project coordination, system setup and configuration, integration, testing, and staff training.

The selected vendor will also be responsible for warranty, maintenance, and ongoing support. Questions must be submitted by September 10, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 18, 2026. Questions must be submitted by September 10, 2026.
Who issued this RFP?: It was issued by Fort Vancouver Regional Library District. The work is located in Vancouver, Washington, United States.
Who is a good fit for this opportunity?: Library self-checkout and RFID technology provider
Experience integrating self-checkout systems with SirsiDynix Symphony
Capability to supply software-only and kiosk-based solutions
Proven implementation, staff training, maintenance, and technical support services
Experience deploying systems across multi-location public library networks

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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