When is the submission deadline?

This RFP closed on May 1, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

Settle estimates the budget at $50,000 – $500,000. The issuer has not published an official figure.

It was issued by Commonwealth Of Pennsylvania Department Of Education. The work is located in Pennsylvania, United States.

RFI for Invoice Tracking Solution (Closed)

The agency seeks information on available invoice tracking software and vendors to support SFAs' documentation needs.

Streamline invoice tracking workflow
Improve accuracy of procurement records
Create auditable record of SFA procurement practices
Capture invoice data for USDA Buy American Exceptions Tracking Standard Form Template
Perform calculations for USDA Buy American compliance
Automate data capture from food purchase invoices
Minimize manual data entry
Automated data extraction from paper and digital invoices using OCR technology
Accurate extraction of vendor name, invoice number, invoice date, and line item details (product description, unit, quantity, unit price, total price)
Identify and flag non-domestic products based on invoice information
Provide robust data capture and export for external reporting, auditing, and analysis
Export data to USDA's Buy American Exceptions Tracking Standard Form Template
Support exporting data in Microsoft Excel (.xlsx) and Comma-separated values (.csv) formats
Provide product implementation and onboarding support
Provide user training
Provide post-implementation support

$50,000 – $500,000

Responses to this RFI are due by May 1st, 2026 at 12:00 PM.

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

An agency is seeking information from vendors regarding available invoice tracking solutions to support School Food Authorities (SFAs) with their documentation processes. The agency's objective is to assess the current market of software tools and identify vendors that offer suitable invoice tracking systems.

Vendors are requested to provide detailed information on their invoice tracking products and services. The information collected will be used to compile a comprehensive list of resources, which will be made available to SFAs to assist them in streamlining their invoice documentation and management efforts.

RFI for Invoice Tracking Solution

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