When is the submission deadline?

Submissions are due June 17, 2026.

It was issued by Department Of Energy. The work is located in Washington, District Of Columbia, United States.

Who is a good fit for this opportunity?

Developers or resellers of commercial electronic records management systems. Experience with large-scale, multi-environment data management. Proven track record of ERM implementations in government or enterprise settings. Familiarity with data integrity and authenticity standards.

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RFI for Commercial Off-the-Shelf Electronic Records Management System

Overview

Financial, Legal, HR & Staffing

Washington, District Of Columbia, United StatesPosted: June 3rd, 2026Deadline: June 17th, 2026

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SUMMARY

Seeking information from vendors on commercial off-the-shelf electronic records management systems to centralize and ensure the integrity of organizational electronic records.

KEY REQUIREMENTS

Must be a Commercial Off-the-Shelf (COTS) Electronic Records Management (ERM) system
Must be NARA-compliant
Must support DOD 5015.2-STD certification
Must support NARA Universal ERM Requirements
Must comply with OMB/NARA M-19-21 and M-23-07 directives
Must be Section 508 compliant for accessibility
Must provide comprehensive responses to the RFI vendor questions
Must limit response to 25 pages

TIMELINE

Issuance Date: June 2nd, 2026

Response Due Date: June 17th, 2026

Issuing Agency

Department Of Energy

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The organization is seeking information from vendors regarding commercial off-the-shelf (COTS) electronic records management (ERM) systems. The goal is to centralize, manage, and ensure the long-term accessibility and integrity of electronic records stored across local drives, individual staff computers, and SharePoint files.

The ERM solution must assure the authenticity, reliability, integrity, and usability of electronic records over time, including the period during data migrations or system upgrades. Market research is being conducted to identify ERM systems capable of meeting comprehensive electronic records management needs.

Interested vendors should provide details of their COTS ERM solutions that address centralized records management, long-term data integrity, and robust support for electronic records across diverse storage environments.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 17, 2026.
Who issued this RFP?: It was issued by Department Of Energy. The work is located in Washington, District Of Columbia, United States.
Who is a good fit for this opportunity?: Developers or resellers of commercial electronic records management systems
Experience with large-scale, multi-environment data management
Proven track record of ERM implementations in government or enterprise settings
Familiarity with data integrity and authenticity standards

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RFI for Commercial Off-the-Shelf Electronic Records Management System (Due June 17, 2026) | Settle RFP Hunter