Recreation Management Software Replacement Services
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Non-Mandatory Pre-Proposal Meeting: July 22nd, 2026
Final Questions Due: August 3rd, 2026
Proposal Packages Due: August 7th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Aspen
DESCRIPTION
The issuing organization is seeking a replacement recreation management software solution to support scheduling, registration, membership administration, point of sale, league management, and related operational needs. The system must provide integrated facility scheduling across multiple locations, including a site that rents artist spaces, along with real-time availability displays for staff and the public. A locker management feature is also desired to help staff track long-term rentals, preferably with locker room maps.
The proposed platform should support flexible participant registration both in person and through secure online access. It must accommodate multiple program types, including camps, lessons, drop-in activities, recurring activities, session-based programs, and daily or flexible offerings such as after-school and summer camps. ADA compliance is required. The solution should also include a mobile application for iOS and Android, preferably native, with functionality for scheduling, registration, and payment processing for both customers and administrators.
Additional requirements include comprehensive financial reporting and integration capabilities, with customizable reports for revenue, expense tracking, balance sheet accounts such as customer credits and gift card balances, and cost analysis. Reports should be savable, emailable, or exportable, with Excel preferred over PDF. The system must also support pass and membership management, including seasonal and non-seasonal memberships, punch cards, online and in-house sales, member check-in/check-out, and recurring billing. Data ownership is identified as an important consideration.
A non-mandatory pre-proposal meeting is scheduled for July 22, 2026. Questions must be submitted by August 3, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due August 7, 2026. Questions must be submitted by August 3, 2026.
- Who issued this RFP?
- It was issued by City Of Aspen. The work is located in Aspen, Colorado, United States.
- Who is a good fit for this opportunity?
- Recreation and parks software vendor with configurable scheduling and registration platforms
- Provider of web and native mobile applications for iOS and Android
- Experience implementing membership, pass management, POS, and league management systems
- Strong financial reporting and systems integration capabilities
- Familiarity with ADA-compliant public-facing software solutions
- Ability to support multi-site facility operations and data migration from legacy systems
- Vendor with public sector or municipal recreation client experience
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.