Radiation Therapy Quality Management System Deployment and Training Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Project communication plan and schedule: Within 14 days of order completion
Installation complete: Within 6 weeks after accurate data confirmed
Machine and OIS configuration and verification: Within 4 weeks of project kick-off
Training complete: Within 2 weeks after verification
Client testing complete and clinical go-live: Generally within 90 days of module complexity
Final status report and Project Acceptance Form: Upon successful clinical go-live
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Department Of Veterans Affairs
DESCRIPTION
The agency is seeking information from vendors capable of providing deployment and training services for a radiation therapy quality management system. Work will be performed primarily remotely in coordination with Medical Center project leadership, information technology personnel, and clinical staff. The engagement includes identifying key project personnel, including an Executive Sponsor, Project Manager, IT Lead, and Clinical Lead; developing a communication plan; and coordinating dependencies required to initiate the project.
The vendor will install the quality management software application and associated server components on designated production servers, configure server and database components according to vendor specifications, and apply the purchased machine-specific licenses. The vendor will also assist with SSL configuration using an agency-provided certificate, Windows firewall configuration, and treatment-machine configuration, including preparation of verification records for each machine.
The work further includes collaborating with Medical Center staff and the oncology information system vendor, as needed, to configure and test the storage and query/retrieve of studies between systems. The vendor must confirm that a single oncology information system instance is configured to communicate with the quality management system. The contract period will be one year.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on August 10, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Department Of Veterans Affairs. The work is located in Overland Park, Kansas, United States; Kansas City, Kansas, United States.
- Who is a good fit for this opportunity?
- Radiation oncology software implementation and training provider
- Experience deploying radiation therapy quality management systems
- Expertise in server, database, SSL, firewall, and clinical-system integration
- Proven experience integrating with oncology information systems and treatment machines
- Ability to provide primarily remote services and coordinate with clinical and IT stakeholders
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.