The Town of Ontario is seeking purchasing software that delivers comprehensive features to support its procurement processes. The ideal software will offer robust template management tools, enabling the creation, control, and enforcement of standardized RFx templates. Security measures must be in place to prevent unauthorized changes to the core template structures, guaranteeing conformity with procurement by-laws, relevant trade agreements, and applicable legislation.

Key requirements include the capability for project managers to independently create draft documents without needing centralized purchasing support. The software should facilitate real-time collaboration, allowing multiple users to review and edit drafts simultaneously. Automated compliance validation features are essential to flag any deviations from required formats, mandatory clauses, or submission protocols. Additionally, the solution must support electronic submissions exclusively, aligning with current procurement practices.