Publication Design and Printing Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Release of IFB: July 31st, 2026
Vendors due date to submit questions: August 5th, 2026
ERS's response to questions: August 7th, 2026
Proposals due date/time: August 10th, 2026
Proposal evaluations: August 11th, 2026 – August 13th, 2026
Notice of award: August 14th, 2026
Contract start date: August 17th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Employees' Retirement System Of The State Of Hawaii
DESCRIPTION
The contracting agency is seeking a vendor to provide publication design, editing, copywriting, printing, and distribution services for a three-year contract period. Services will include managing publication graphics, editing page content, developing layouts, performing Photoshop production, preparing final art files for printing, and distributing the completed publication.
The vendor will collaborate with agency staff to refine magazine content and graphics and must ensure that camera-ready and print-ready copy is reviewed and approved through its quality assurance process before submission to the agency. Quality review will address grammar, spelling, punctuation, layout, design flexibility, organization, audience relevance, clarity, factual sense, consistency, language sensitivity, and opportunities for revisions or rewriting. Photographs may be added when requested or recommended.
The vendor must also produce a clear, readable, and accessible PDF version for website publication. Printed materials must use paper stock of at least 70 pounds. Questions must be submitted by August 5, 2026, and proposals are due by August 10, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- This RFP closed on August 10, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Employees' Retirement System Of The State Of Hawaii. The work is located in Honolulu, Hawaii, United States.
- Who is a good fit for this opportunity?
- Publication design and editorial services firm with magazine or newsletter experience
- Commercial printer capable of producing and distributing publications on paper stock of at least 70 pounds
- Experienced copy editors and proofreaders with formal quality assurance processes
- Expertise in graphic design, Photoshop production, layout, and print-ready file preparation
- Capability to create clear, readable, and accessible PDF publications
- Demonstrated ability to manage multi-year agency or institutional communications contracts
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.