When is the submission deadline?

Submissions are due August 6, 2026. Questions must be submitted by July 28, 2026.

What is the budget for this RFP?

The published budget is $35,000.

It was issued by Deschutes County. The work is located in Bend, Oregon, United States.

Who is a good fit for this opportunity?

Print and mail service provider with high-volume government notice experience. Firm capable of handling approximately 115,000 statement mailings on fixed statutory timelines. Vendor offering both physical mailing and electronic notice delivery services. Company experienced with recurring annual tax, billing, or public-sector communication programs. Provider with strong data handling, document accuracy, and mailing logistics capabilities.

RFP HunterNever miss another opportunity you should have won.

Book a demo

See More RFPs

Property Tax Printing, Mailing and Electronic Notices Service

Book a demo

Overview

Events, Printing & Promotional Goods

Bend, Oregon, United StatesPosted: July 7th, 2026Deadline: August 6th, 2026

Settle Signals

Market intelligence for public sector sales teams

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

Learn more about Settle

SUMMARY

A government authority in Bend, Oregon is requesting vendor services for property tax statement printing, mailing, and electronic notice distribution. The work includes four annual mailings, with approximately 115,000 statements in the October cycle.

KEY REQUIREMENTS

Must be a qualified firm with significant experience in property tax statement printing, mailing, and electronic notices
Must have the ability to reconfigure statement format provided by PDF to fit universal envelopes
Must be certified in Coding Accuracy Support System (CASS) and address standardization with the USPS
Must be licensed in the USPS National Change of Address (NCOALink) system
Must provide an eNotice platform for taxpayer sign-up
Must carry and maintain required insurance coverage types and amounts as outlined in Exhibit A
Must agree to the County's standard Services Agreement
Must submit proposals electronically through the Deschutes County BidLocker Portal
Must register on-line when retrieving the RFP packet

BUDGET

Verified

$35,000

CONTRACT DURATION

12 months

TIMELINE

RFP advertisement: July 6th, 2026

Last day to submit questions: July 28th, 2026

Last day to protest solicitation materials: August 3rd, 2026

Date of final addendum: July 31st, 2026

Proposal due date: August 6th, 2026

RFP review completed: August 21st, 2026

Interviews (if held): August 20th-21st, 2026

Notice of Intent to Award: September 2nd, 2026

Notice to proceed: September 9th, 2026

Contract start: September 15th, 2026

QUESTION DEADLINE

July 28th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

Deschutes County

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

A government authority located in Bend, Oregon is seeking a vendor to provide property tax printing, mailing, and electronic notices services. The scope includes producing and distributing property tax statements and related notices as part of the county’s recurring annual tax communication process.

The county issues trimester mailings in October, January, and April, along with delinquent notices in May, for a total of four mailings per year. The October mailing must be sent no later than October 25, and the approximate volume is 115,000 statements. Questions regarding the solicitation must be submitted by July 28, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due August 6, 2026. Questions must be submitted by July 28, 2026.
What is the budget for this RFP?: The published budget is $35,000.
Who issued this RFP?: It was issued by Deschutes County. The work is located in Bend, Oregon, United States.
Who is a good fit for this opportunity?: Print and mail service provider with high-volume government notice experience
Firm capable of handling approximately 115,000 statement mailings on fixed statutory timelines
Vendor offering both physical mailing and electronic notice delivery services
Company experienced with recurring annual tax, billing, or public-sector communication programs
Provider with strong data handling, document accuracy, and mailing logistics capabilities

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works