When is the submission deadline?

Submissions are due November 13, 2026. Questions must be submitted by November 3, 2026.

What is the budget for this RFP?

Settle estimates the budget at $7,000,000. The issuer has not published an official figure.

It was issued by League Of Oregon Cities. The work is located in Salem, Oregon, United States.

Who is a good fit for this opportunity?

Promotional products and branded merchandise supplier. Apparel decoration provider with screen printing, embroidery, and sublimation capabilities. Wide-format printing, signage, vehicle graphics, and display production experience. Trade show, event display, setup, dismantling, and fulfillment capabilities. Experience managing online branded stores and community outreach materials.

Promotional Products, Branded Apparel, and Visual Communications Services (Due November 13, 2026)

SUMMARY

The organization is seeking a provider for promotional merchandise, branded apparel, signage, wide-format printing, event displays, printed materials, online stores, and fulfillment services.

Settle Signals

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Deals like this one start months before the RFP. Settle reads the signals first, so your team is talking to League Of Oregon Cities while competitors are still waiting for the posting.

How an RFP like this forms

Budget approved
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Board minutes and budget documents
Scope and vendors researched
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Planning documents, meeting agendas, contract renewals
RFP posted
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DESCRIPTION

The procuring organization is seeking a vendor to provide promotional products, branded apparel, and visual communications services. Promotional merchandise may include drinkware, bags and totes, writing instruments, notebooks, technology and charging accessories, keychains, lanyards, magnets, decals, umbrellas, sunglasses, tools, wellness items, and food and confection gifts.

Services will include decorated apparel, headwear, and spirit wear using screen printing, embroidery, heat transfer, direct-to-garment, sublimation, and name and number personalization. The vendor may also provide banners, temporary signage, portable displays, wide-format printing, environmental graphics, vehicle graphics, trade show and exhibit solutions, printed collateral, forms, direct mail, community outreach and safety education materials, online stores, program management, fulfillment, and related event setup and dismantling services.

KEY REQUIREMENTS

Must be able to serve the needs of participating agencies on a national basis
Must commit to low pricing and accurate, timely reporting to NPPGov
Must maintain commercial general liability insurance
Must maintain automobile liability insurance
Must maintain workers' compensation and employer's liability insurance
Must complete the Proposer Profile Workbook (Attachment B)
Must provide a description of products and services offered (Attachment C)
Must provide pricing schedule (Attachment D)
Must provide current catalog pricing
Must be authorized to do business in the state of Oregon
Must comply with all federal, state, and local laws applicable to the work

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TIMELINE

Publication of Request for Proposal: September 16th, 2026

Question and Answer Period Deadline: November 3rd, 2026

Deadline for Submission of Proposals: November 13th, 2026

Approximate Opening Date: November 16th, 2026

Proposal Selection: November 17th, 2026 to December 8th, 2026

Approximate Award Date: December 9th, 2026

Issuing Agency

League Of Oregon Cities

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Promotional Products, Branded Apparel, and Visual Communications Services