When is the submission deadline?

Submissions are due September 11, 2026.

What is the budget for this RFP?

The published budget is $9,000.

It was issued by Southwest Regional Recreation Authority. The work is located in Coeburn, Virginia, United States.

Who is a good fit for this opportunity?

Professional photography and videography production company with tourism or destination-marketing experience. Proven ability to capture outdoor recreation, trail, adventure, and visitor-experience content. Experienced aerial and drone operator compliant with applicable regulations. Strong capabilities in vertical 9:16 social media video and multi-platform marketing assets. Experienced team able to manage discovery, pre-production, field capture, editing, and digital asset organization. Geographic familiarity with Virginia or the Spearhead Trails region preferred.

Professional Photography and Videography Services (Due September 11, 2026)

Overview

Media, Creative Design & AV Production

Coeburn, Virginia, United StatesPosted: August 18, 2026Deadline: September 11, 2026

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SUMMARY

The agency seeks a photography and videography team to produce tourism marketing assets for six Spearhead Trails projects. Work includes aerial and ground-based video, professional photography, vertical social media content, and an organized, searchable content library.

KEY REQUIREMENTS

Must hold a current FAA Part 107 Remote Pilot Certificate for drone operations
Must demonstrate professional photography and videography experience
Must have access to professional equipment capable of 4K video capture
Must provide a link to a professional online portfolio
Must provide a minimum of two professional references from comparable projects
Must be able to complete multiple outdoor production days during the seasonal period
Must register as a vendor within the eVA system

BUDGET

Verified

$9,000

TIMELINE

September 11th, 2026 – Proposals due

September 18th, 2026 – Anticipated notification of selected contractor

September 21st–25th, 2026 – Initial discovery meeting

October 2026 – Primary photography and videography production period

November 30th, 2026 – Target final asset delivery

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Southwest Regional Recreation Authority

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DESCRIPTION

The agency is seeking a professional photography and videography provider to develop a high-quality library of tourism-focused photography and video assets showcasing six Spearhead Trails projects. The resulting content will support digital marketing, social media, advertising, website content, print materials, trip planning, and other tourism promotion efforts.

The selected provider will capture professional aerial and ground-based video footage for current and future tourism marketing initiatives, with priority given to vertical 9:16 compositions suitable for Instagram, Facebook Reels, and other Meta advertising placements. Photography and video should authentically portray the visitor experience and help prospective riders envision visiting the region, riding the trails, creating memories, and enjoying outdoor adventure.

Services include discovery and project planning, trail-specific pre-production planning, video capture, adherence to video technical standards, aerial and drone operations, and professional photography. The provider will also create an organized content library that enables staff to identify assets by trail system, trail number, and location. Assets may be shared with the agency and other tourism and promotional partners for destination marketing.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 11, 2026.
What is the budget for this RFP?: The published budget is $9,000.
Who issued this RFP?: It was issued by Southwest Regional Recreation Authority. The work is located in Coeburn, Virginia, United States.
Who is a good fit for this opportunity?: Professional photography and videography production company with tourism or destination-marketing experience
Proven ability to capture outdoor recreation, trail, adventure, and visitor-experience content
Experienced aerial and drone operator compliant with applicable regulations
Strong capabilities in vertical 9:16 social media video and multi-platform marketing assets
Experienced team able to manage discovery, pre-production, field capture, editing, and digital asset organization
Geographic familiarity with Virginia or the Spearhead Trails region preferred

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