When is the submission deadline?

Submissions are due June 18, 2026. Questions must be submitted by June 9, 2026.

What is the budget for this RFP?

The published budget is $100,000.

It was issued by City Of Cleveland Department Of Public Safety. The work is located in Cleveland, Ohio, United States.

Who is a good fit for this opportunity?

Community engagement or public consultation firm with event facilitation expertise. Experience supporting government, public safety, or behavioral health initiatives. Strong capabilities in stakeholder outreach and inclusive public participation. Ability to manage full-service event logistics and audio-visual coordination. Familiarity with ADA accessibility, language access, and culturally responsive engagement. Experience designing surveys and summarizing qualitative community feedback.

Professional Community Engagement Services (Due June 18, 2026)

Overview

Management Consulting & Admin Support

Cleveland, Ohio, United StatesPosted: May 15th, 2026Deadline: June 18th, 2026

Fit Score

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SUMMARY

Ohio is seeking a community engagement firm to plan and manage a public forum on mental health and public safety, including facilitation, outreach, accessibility, event logistics, and survey development. The work also includes documenting feedback and supporting stakeholder participation.

KEY REQUIREMENTS

Must have previous experience delivering similar services for public safety departments
Must have experience in conducting community forum events
Must submit at least three written, verifiable references dated within the last five years
Must divulge any civil litigation with regards to services provided within five years
Must comply with the Cleveland Area Business Code
Must provide proof of professional liability insurance with limits of not less than $1,000,000.00
Must be authorized by the Ohio Department of Insurance to do business in Ohio
Must be rated A or above by A. M. Best Company or equivalent

BUDGET

Verified

$100,000

CONTRACT DURATION

12 months

TIMELINE

RFP Published: May 14th, 2026

Pre-Proposal Conference: June 3rd, 2026

Deadline for Questions: June 9th, 2026

Publish RFP Addendum: June 12th, 2026

Proposal Submission Deadline: June 18th, 2026

QUESTION DEADLINE

June 9th, 2026

Issuing Agency

City Of Cleveland Department Of Public Safety

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DESCRIPTION

The agency seeks a vendor to provide professional community engagement services for a public forum focused on mental health and public safety. The selected vendor will develop a detailed project plan and event timeline, secure and manage an accessible venue, and oversee all event logistics including registration, equipment, signage, seating, and on-site coordination.

The scope includes providing experienced facilitators, designing an inclusive agenda that supports respectful dialogue, conducting outreach to community members and stakeholder groups, and creating promotional and informational materials. The vendor will also be responsible for accessibility and inclusion measures such as ADA compliance, language interpretation, and cultural sensitivity, as well as all event technology and audio-visual needs including presentations, hardware, projection, microphones, and recording.

In addition, the vendor will collect, document, and summarize participant feedback and discussion outcomes, maintain regular communication with the agency throughout planning and execution, and develop a community survey to gather input on the agency’s current methods of responding to calls for service that may involve a mental health crisis. Questions are due by June 9, 2026, and a non-mandatory pre-bid meeting will be held on June 3, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 18, 2026. Questions must be submitted by June 9, 2026.
What is the budget for this RFP?: The published budget is $100,000.
Who issued this RFP?: It was issued by City Of Cleveland Department Of Public Safety. The work is located in Cleveland, Ohio, United States.
Who is a good fit for this opportunity?: Community engagement or public consultation firm with event facilitation expertise
Experience supporting government, public safety, or behavioral health initiatives
Strong capabilities in stakeholder outreach and inclusive public participation
Ability to manage full-service event logistics and audio-visual coordination
Familiarity with ADA accessibility, language access, and culturally responsive engagement
Experience designing surveys and summarizing qualitative community feedback

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