When is the submission deadline?

Submissions are due September 17, 2026. Questions must be submitted by September 4, 2026.

It was issued by Texas Public Purchasing Association. The work is located in Rosenberg, Texas, United States.

Who is a good fit for this opportunity?

Association management firms with experience supporting professional or membership-based organizations. Providers skilled in administrative operations, board support, and membership services. Digital marketing and web management teams experienced with accessible, secure websites. Branding and social media specialists capable of managing integrated communications programs. Conference planning firms with experience in marketing, timelines, venues, signage, and exhibitor or sponsor outreach.

Professional Administrative Management and Conference Support Services (Due September 17, 2026)

Overview

Management Consulting & Admin Support

Rosenberg, Texas, United StatesPosted: August 4, 2026Deadline: September 17, 2026

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SUMMARY

The association seeks a vendor for one year of administrative management, board and membership support, digital engagement, website administration, branding, and conference planning services. The selected provider will support daily operations and coordinate technology, marketing, and event-related activities.

KEY REQUIREMENTS

Three or more years of progressive management experience in a non-profit voluntary sector organization
Experience with event planning, negotiations, and marketing
Demonstrated organizational skills and attention to detail
Ability to understand and analyze financial data
Excellent oral and written communication skills
Demonstrated computer skills
Flexibility to travel to meetings as required by the Board of Directors
Professional Liability Insurance with a minimum of $1 million per occurrence and $2 million aggregate

CONTRACT DURATION

14 months

TIMELINE

Release RFP Date: August 3rd, 2026

Question Submission Deadline: September 4th, 2026

Proposal Submission Deadline: September 17th, 2026

Potential Interviews: Week of October 12th, 2026

AMC Selection Date: October 21st, 2026

Contract Start Date: November 1st, 2026

QUESTION DEADLINE

September 4, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Texas Public Purchasing Association

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DESCRIPTION

The association is seeking a vendor to provide comprehensive administrative management and conference support services under a one-year contract. Responsibilities include telephone coverage for members and partners during regular business hours, escalation of sensitive matters to the President, board support, membership support, and insurance-related assistance.

The vendor will provide technology, branding, and digital engagement services, including maintaining and enhancing the association’s brand identity, developing branding guidelines and templates, supporting brand-refresh initiatives, and ensuring communications align with the association’s mission and professional image. Website responsibilities include hosting, maintenance, content updates, security, ADA accessibility compliance, and integration with membership management and event registration systems.

Additional duties include developing and executing an annual social media strategy, managing official social media accounts, monitoring engagement, and supporting multimedia content production. The vendor will also work with the Board on conference planning and management, including the marketing plan, conference timeline, theme, site requirements, and signage. Questions must be submitted by September 4, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 17, 2026. Questions must be submitted by September 4, 2026.
Who issued this RFP?: It was issued by Texas Public Purchasing Association. The work is located in Rosenberg, Texas, United States.
Who is a good fit for this opportunity?: Association management firms with experience supporting professional or membership-based organizations
Providers skilled in administrative operations, board support, and membership services
Digital marketing and web management teams experienced with accessible, secure websites
Branding and social media specialists capable of managing integrated communications programs
Conference planning firms with experience in marketing, timelines, venues, signage, and exhibitor or sponsor outreach

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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