When is the submission deadline?

This RFP closed on August 18, 2026 and is no longer accepting submissions.

What is the budget for this RFP?

The published budget is $45,000.

It was issued by County Of Essex. The work is located in Newark, New Jersey, United States; West Orange, New Jersey, United States.

Who is a good fit for this opportunity?

Experienced entertainment production and event services company. Proven ability to secure diverse, high-quality performers and family-friendly attractions. Full-service capability for staging, sound systems, backline equipment, and sound engineering. Experience producing public or county special events. Ability to manage transportation, artist logistics, and comprehensive event-related costs.

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Production of Entertainment Services for 2026 Special Events Calendar

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Overview

Events, Printing & Promotional Goods

Newark, New Jersey, United States; West Orange, New Jersey, United StatesPosted: August 5, 2026Deadline: August 18, 2026

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SUMMARY

Entertainment production services are sought for the 2026 special events calendar, including artist booking, performers, staging, sound equipment, engineering, and related transportation costs. Programming should be creative, high quality, diverse, and family friendly.

KEY REQUIREMENTS

Must be fully licensed by the State of New Jersey
Must be registered as a business with the New Jersey Department of Treasury, Division of Revenue
Must maintain comprehensive general liability and professional liability insurance of at least $1,000,000 per occurrence/$3,000,000 aggregate
Must submit one original and two copies of the proposal
Must provide documentation of expertise and experience in the delivery of services
Must be able to provide rain-date for performances or a credit towards a future event
Must have authorized representative present one hour prior to performance on designated dates

BUDGET

Verified

$45,000

CONTRACT DURATION

5 months

TIMELINE

RFP Release: August 4th, 2026

Question Deadline: August 6th, 2026

Submission Deadline: August 11th, 2026

Performance Period: Date of Award through January 31st, 2027

QUESTION DEADLINE

August 6, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

County Of Essex

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DESCRIPTION

The vendor will provide entertainment production services for the 2026 special events calendar. Services should be innovative and creative, featuring a variety of performers of high artistic quality and attractions that appeal to the county’s diverse population and family-friendly demographic.

The scope includes securing artists and providing comprehensive event production support, including sound equipment, a sound engineer when requested, backline equipment, and a stage wired for microphones and recorded sound. Electrical outlets will be available for use.

The vendor must include all related costs, including air and ground transportation and out-of-pocket expenses. Refreshments will be limited to cold water.

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Frequently asked questions

When is the submission deadline?: This RFP closed on August 18, 2026 and is no longer accepting submissions.
What is the budget for this RFP?: The published budget is $45,000.
Who issued this RFP?: It was issued by County Of Essex. The work is located in Newark, New Jersey, United States; West Orange, New Jersey, United States.
Who is a good fit for this opportunity?: Experienced entertainment production and event services company
Proven ability to secure diverse, high-quality performers and family-friendly attractions
Full-service capability for staging, sound systems, backline equipment, and sound engineering
Experience producing public or county special events
Ability to manage transportation, artist logistics, and comprehensive event-related costs

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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Production of Entertainment Services for 2026 Special Events Calendar (Closed) | Settle RFP Hunter