When is the submission deadline?

This RFP closed on July 15, 2026 and is no longer accepting submissions.

It was issued by Kalamazoo County Finance Department - Purchasing Division. The work is located in Kalamazoo, Michigan, United States.

Who is a good fit for this opportunity?

Experience providing comprehensive printing services for government or large organizations. Capability to produce both small-format and large/custom print items. Expertise in creating display materials, event signage, and banners. Local presence or ability to deliver to Kalamazoo, Michigan. Strong record in meeting deadlines for public sector clients.

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Overview

Events, Printing & Promotional Goods

Kalamazoo, Michigan, United StatesPosted: June 18, 2026Deadline: July 15, 2026

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SUMMARY

Seeking vendors to supply a wide variety of small and large format printing services, including event signage and display materials, for Kalamazoo, Michigan government.

KEY REQUIREMENTS

Must be in good legal standing and properly licensed
Must not be debarred or suspended by any federal, state, or local governmental entity
Must provide commercial printing, mailing, and related services
Must maintain insurance coverage as specified in Exhibit B
Must provide quarterly usage reports in Microsoft Excel format
Must comply with all applicable federal, state, and local laws, including USPS regulations and accessibility requirements

CONTRACT DURATION

60 months

TIMELINE

Issue Date: June 17th, 2026

Pre-Proposal Meeting: July 1st, 2026

Questions Due: July 6th, 2026

Proposal Due Date: July 15th, 2026

QUESTION DEADLINE

July 6, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Kalamazoo County Finance Department - Purchasing Division

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DESCRIPTION

The government authority in Kalamazoo, Michigan is seeking a vendor to provide a comprehensive range of printing services. Required small-format print items include postcards, business cards, rack cards, inserts, reply cards, and small flyers or handouts.

In addition, the authority requires large and custom format printing such as oversized prints, large-format items, and custom sizes tailored to request. The scope of work also covers the production of display materials including retractable or pull-up banners, vinyl or fabric banners, mounted posters, foam board signage, tablecloths (standard and fitted), event signage, wayfinding materials, display boards, and easel-mounted materials.

A pre-proposal meeting is scheduled for July 1, 2026, and vendors must submit any questions by July 6, 2026.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 15, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by Kalamazoo County Finance Department - Purchasing Division. The work is located in Kalamazoo, Michigan, United States.
Who is a good fit for this opportunity?: Experience providing comprehensive printing services for government or large organizations
Capability to produce both small-format and large/custom print items
Expertise in creating display materials, event signage, and banners
Local presence or ability to deliver to Kalamazoo, Michigan
Strong record in meeting deadlines for public sector clients

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works