Printing and Mailing Services of Bills and Notices
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
RFP Issued: May 14th, 2026
Question Deadline: June 5th, 2026
Proposals Due: June 16th, 2026
QUESTION DEADLINE
Issuing Agency
City Of Norfolk
Organization overview and procurement intelligence available on paid plans.
DESCRIPTION
The government authority in Norfolk, Virginia is seeking a contractor to provide printing and mailing services for bills and notices sent to taxpayers. The work includes communications related to personal property tax, real estate tax, business personal property tax, and contractor and non-contractor renewal applications.
The selected contractor will be responsible for providing electronic status information on the billing and notice process upon request. The contractor must also meter and enter all invoices into the agency with a Virginia location or zip code. Estimated volumes include personal property supplemental bills through bi-annual mailings of approximately 60,000 bills annually, and real estate bills through quarterly mailings averaging 45,000 bills per mailing, or approximately 180,000 bills annually.
Questions are due by June 5, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due June 16, 2026. Questions must be submitted by June 5, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $150,000 – $500,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City Of Norfolk. The work is located in Norfolk, Virginia, United States.
- Who is a good fit for this opportunity?
- Commercial print and mail service provider with high-volume billing experience
- Experience handling government tax notices, utility bills, or regulated mailings
- Capability to manage recurring large-scale print runs and postal processing
- Systems for electronic job tracking and status reporting
- Familiarity with Virginia mailing requirements and local postal entry procedures
- Proven performance with secure, time-sensitive taxpayer or billing communications
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