When is the submission deadline?

This RFP closed on July 14, 2026 and is no longer accepting submissions.

It was issued by City Of Bellingham. The work is located in Bellingham, Washington, United States.

Who is a good fit for this opportunity?

Experience providing high-volume print and mailing services for government or municipal clients. Proven track record with secure data handling and confidentiality. Robust quality control and reporting procedures. Capability for local mail entry and interface with USPS. Ability to offer implementation support and business continuity solutions.

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Print and Mailing Services

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Overview

Events, Printing & Promotional Goods

Bellingham, Washington, United StatesPosted: June 26th, 2026Deadline: July 14th, 2026

Past Due

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SUMMARY

The City of Bellingham seeks a provider for large-scale print and mailing needs, including document preparation, postage, and secure delivery for a two-year term.

KEY REQUIREMENTS

Must have an established track record supporting public agencies, large enterprises, or similarly regulated organizations
Must obtain and maintain a City of Bellingham business registration
Must provide a signed proposal cover letter
Must have sufficient staffing, equipment, backup equipment, and business continuity capabilities
Must support secure file intake and transfer methods
Must maintain commercial production print quality standards
Must provide job-level reporting, postage reporting, and mailing confirmation
Must comply with State of Washington public disclosure laws
Must provide at least three references for current customers of similar size and nature within the last four years

CONTRACT DURATION

36 months

TIMELINE

Issue RFP: June 25th, 2026

Last Day to Submit Questions: July 7th, 2026

RFP Submission Deadline: July 14th, 2026

Committee Evaluations Completed: July 21st, 2026

Contract Formation: August 2026

QUESTION DEADLINE

July 7th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Bellingham

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DESCRIPTION

The City of Bellingham, Washington is seeking a vendor to provide high-volume print and mailing services. The selected contractor will receive city-approved electronic files, print the necessary documents, prepare mailings as specified (including envelopes, inserts, postcards), apply postage, and deliver completed mail pieces to the United States Postal Service.

Scope of work includes handling both city-provided files and batch processes, processing department-initiated requests, meeting printing and material requirements, as well as adhering to mailing, postage, and local entry criteria. The service provider must demonstrate robust reporting and quality control procedures, maintain strict security and confidentiality standards, and ensure proper data retention and business continuity practices. Implementation, testing, and a seamless transition process are expected. The initial contract is for a two-year period.

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Frequently asked questions

When is the submission deadline?: This RFP closed on July 14, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by City Of Bellingham. The work is located in Bellingham, Washington, United States.
Who is a good fit for this opportunity?: Experience providing high-volume print and mailing services for government or municipal clients
Proven track record with secure data handling and confidentiality
Robust quality control and reporting procedures
Capability for local mail entry and interface with USPS
Ability to offer implementation support and business continuity solutions

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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